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Member Vanderwall asked to clarify that Scott Anderson was not presenting this <br />information to get an opinion. His presentation is more for instructions on <br />communications.. Scott Anderson answered this is correct and that he could also <br />answer any questions about the policy. <br />Scott Anderson stated Section 5 of the policy states communications during a <br />council meeting should be done orally, not electronically. Member Vanderwall <br />asked if this means then that committee members should not look at incoming <br />electronic messages during a meeting. Scott Anderson answered. that his <br />interpretation is if there is a full meeting with many people and someone sends an <br />electronic communication with their opinion, the committee member doesn't <br />know who it is from until it is opened. It is not wrong to open the communication <br />but the message that is being conveyed by communicating this way is that th.e <br />person does not want the committee member to communicate back during the <br />meeting. <br />Scott Anderson stated Section 6 is the part of the policy which describes the Open <br />Meeting law. The Open Meeting law states business should be conducted in <br />public. This gives the public a chance to give their opinion and makes council or <br />committee members accountable for the decisions they are making because it is <br />public. Discussions between council or committee members can happen outside <br />of a public meeting however no decisions can be made during the discussion. if a <br />discussion occurs outside of a public meeting between council or committee <br />members and City business is discussed, that discussion needs to be mentioned in <br />a public meeting so the public is aware the discussion took place. <br />Scott Anderson mentioned Serial Meetings which can occur with electronic <br />communication. Serial. Meetings are when one person goes to someone else to <br />talk about something and then goes on to talk to another person and then another <br />person and then a decision is made without the discussion being made public. <br />Serial Meetings can be conducted by the same person or by several people. <br />Member Stenlund asked how many people are needed to make a. public meeting. <br />Scott Anderson answered it would be a quorum or more of the body where <br />business is discussed or conducted or information regarding business is received. <br />A chance social meeting at for example a party is not a meeting unless public <br />business is discussed. <br />Member Stenlund asked if the Electronic Communication Policy applies to <br />webinar meetings. Scott Anderson answered no it does not apply. There is a <br />provision that states however that the policy would apply if there is a <br />determination by the local government that an in person meeting is not practical <br />because of a health pandemic or a declared emergency. <br />Member DeBenedet asked to verify that it. is ok for committee members to send <br />business ernails to each other as long as they are routed through a center contact <br />person like Duane Schwartz who can then add the email discussion to the next <br />5 <br />