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Support Steering Committee We understand the that the Council will complete these appointments by April 24, and that the Steering Committee will help coordinate the work of the Subcommittees; serve as a liaison beiween the Council, staff, and Subcominittees; and help coordinate the final report. We look forward to working with the Council and Steering Committee to further elaborate the Committee's role, and recommend the following Steering Committee responsibilities: r Provide oversight and guidance on the process 9 Lead the effort to make sure Subcommittees keep all stakeholders engaged and informed, and for their own part provide regular updates at Council meetings Coordinate the substantive work of the Subcommittees so that the final Visioning report has coherence, meaning, and value as a thoughtfully integrated and visionary guide to Roseville's future We will provide the following to the Steering Committee: Support, information, and guidance as desired, including "staffing " at regular Steering Committee meetings (16 biweekly meetings May through December) rn Help as needed to balance the Subcommittee membership to reflect various community perspectives, as well as offer opportunities for broad and deep community participation as the visioning process progresses (see below for more details) Deliverable: Summary of key issues, problems, and identified community needs fiom Brainstorming Sessions from which they will finalize Subcommittee topics Deliverable: Annotated list of Brainstorming participants from which they will work with the Council to select Subcommittee members Deliverable: Sumnary documentation of Committee meetings Deliverable: Regular process updates to the steering Committee, and materials for presentation to the Council and public New: Plan Broader Outreach Effort The Council has committed to sponsoring two Brainstorming Sessions for community members to identify topic areas and sign up for Subcommittees, and then for the Subcommittee members to work with the groups they representplus the general public to develop ideas for Roseville's future. Underrepresented groups as well as potential collaborators may not emerge through these structures, however, so we reconmend that the Steering Committee and Council consider the following additional tasks to increase the breadth and depth of your Visioning work. Stakeholder Identification aud Analysis This task would begin with a stakeholder identification and analysis exercise with Steering Committee members and others to explore the breadth of community perspectives you may wish to consider. A simple structure fo which participants array potential stakeholders, and then identify those most appropriate to engage in this effort. e Deliverable: Stakeholder identification and analysis results, and implications for outreach Proposal for Roseville Commun~ty Visioning Supporl Carroll, Franck &Associates Page 3