2005-01-18_HRA_Agenda_LDC_Agenda

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REQUEST FOR HRA ACTION Date: 01-18-05 Item No: 6.c. Staff Approval: Agenda Section: CB Consent Item Description: Approval of annual contract renewals with the City of Roseville for fiscal support and staff services and with Krass Monroe for legal services. (HF0026) Background 1.0 The HRA requires annual review and renewal of the contract between the HRA and City of Roseville for the use of City services for fiscal agent, executive director, and administrative staff. In addition, the HRA requires an annual contract review and renewal for legal services. Currently, the firm Krass Monroe provides the HRA legal services. City Fiscal and Staff Services Contract: The contract for the use of Roseville’s Finance Department to act as the HRA Fiscal Agent is 5% of the total HRA administrative budget. For 2005, the HRA administrative budget is $58,800 which includes the staff fees, legal fees, memberships and subscriptions and training. The fiscal fee based upon the contract would be $2,940 for 2005, which will be a prorated monthly transfer from the HRA Fund to the City’s General Fund. This fee is less than 2004 since the HRA made modifications to its budget categories in 2004, taking out marketing and demographic studies as administrative fees. The contract dates and amounts have been revised; however, all other items remain the same as 2004. The costs for executive director services (1/2 of the economic development specialist time) and administrative support (1/3 of the community development admin support time) is $45,000 for 2005. The executive director service amount is increasing as the last two years have shown that the HRA activities are taking more than ¼ of the ED specialist’s time. These funds will be transferred from the HRA Fund to the Community Development Department Fund on a prorated monthly basis. In addition, quarterly reports will be prepared by the executive director regarding time spent on HRA matters. The contract dates and amounts have been revised however; assigned duties remain the same as 2004. Legal Services Contract: The HRA attorney is currently Jim Casserly with Krass Monroe. In addition, other members of the firm have performed work for the HRA over the past year for eminent domain process and real estate contract review and research. The contract for services is to be paid monthly, with HRA review quarterly, on a time spent basis at hourly rates. The contract dates have been modified to reflect anticipated duties of the attorney in 2005 as attached. The rates for 2005 remain at the same level as the rates for 2004. The HRA RHRA_ Services Contracts (01-18-05) - Page 1 of 2