2001-01-04_AgendaPacket - Laserfiche WebLink

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Barr Engineering Company 4700 West 77th Street • Minneapolis, MN 55435-4803 Phone: 952-832-2600 • Fax: 952-832-2601 Minneapolis, MN • Hibbing, MN • Duluth, MN • Ann Arbor, MI • Jefferson City, MO emorandu To: Grass Lake WMO Board From: Karen Chandler Subject:. Budget and Invoicing for Watershed Management Plan Date: December 14, 2000 c: Karl Keel and Mark Maloney This memorandum is a follow-up to my October 26`x' memorandum to the board. h~ that memo, I estimated about $31,000 of work remaining on the plan. At the October 26`x' meeting, we discussed the budget issues and the board directed. the staff and Barr to come to an agreement regarding the budget overrun. Karl Keel, Mark Maloney and I discussed the issue and agreed that the costs above the contracted services budget will be charged at a 50% rate. This recognizes that both the board and Barr bear some responsibility for the budget overrun. This also gives the board, staff and Barr an incentive to keep future costs down; every effort will be made to do so. Karl, Mark and I recognized that if unforeseen issues arise that require larger levels of effort than anticipated, we will need to discuss this promptly with the board and renegotiate. Based on the board's direction, I assumed the board would approve this approach, and prepared the December 14, 2000 invoice accordingly. The December 14t~' invoice shows the "balance of authorization" as $70.22 -this is the amount left in the budget. The 50% rate is applied to the invoice amount above $70.22. Future invoices wiCl be very simple; we will no longer show the budget table (since the budget is depleted) and the 50% rate will be shown on the invoices. I have enjoyed working with the Board and staff and getting to know your watershed. I look forward to completing what I hope you find to be a useful, forward-looking planning document.