2001_0827_packet - Laserfiche WebLink

Home

(Coverage for 200 1 elections in Maplewood, New Brighton, Roseville, White Bear Lake) The tabulator vendor provides on-site Election Day coverage for the first election for which a new customer uses the system. For purposes of this coverage, the above-listed Municipalities will be considered one customer and services will be provided to them during the same coverage period. This coverage consists of a three-day on-site period, starting the Monday before the election through the Wednesday following the election. A vendor technician will be on- site to assist in the last minute Election Day preparation and testing as required. This person will provide the technical support required at election central for the operation of the results server and provide technical assistance as required for the precinct workers. For those customers ha�ing 20 to 100 precincts, the vendor will assign a second trained support person to be on-site for the three-day coverage period. For each 100 precincts above the initial 100, the vendor will assign an additional trained support person for the full three days. Vendor's staff will provide ACCi1VOTE procedures training for the customer's Election Day team, assist in organizing the team and supervise coverage of all precincts throughout the day. Each support person assigned will carry an extra ACCi1VOTE, memory card, ribbon and paper tape as he or she is dispatched to a precinct experiencing tabulator operational difficulties. A coverage plan will be developed that normally provides that each precinct is visited by a support person at least once, if not twice, during the course of the day. This function is performed to answer poll worker questions and to ensure a level of confidence in the operation of the new system. Vendor will ensure that each customer is staffed with trained personnel and extra ACCi1VOTES to adequately cover any contingencies. For subsequent elections, the vendor offers Election Day support services upon request by the customer. Since each customer's ongoing support requirements will differ, a plan will be tailored to each customer's individual requirements. The County currently anticipates ha�ing two of the vendor's staff on-site on Election Day for subsequent elections. ACCWOTE Operator Training — 2 day on-site $1,000 $1,000 In accordance with training outline shown below. (Municipalities Staff — to be determined, 2002) ACCLJVOTE (TWOSI Basics — Trainin� Outline REVIEW D IAGNOSTICS M ODE e REVIEW P RE-ELECTION M ODE REVIEW A BSENTEE S ALLOT M ODE PREPARING TEST DECKS SALLOT T ESTING PREPARE A CCUVOTE (Ts&Os) Fox E LECTION REVIEW E LECTION M ODE Elections JPA 14 of 25�5