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Rule 4 — Presiding Officer The Mayor shall be the presiding officer. In the Mayor's absence, the acting Mayor shall be the presiding officer. In the absence of both the Mayor and acting Mayor, a council member designated by the Mayor shall be the presiding officer. The presiding officer shall present petitions, memorials, and other communications addressed to the Council. Rule 5 — Clerk/Recording Secretary The City Manager shall appoint a clerk/recording secretary to take meeting minutes and record votes for the City Council. The Manager shall not be the clerk/recording secretary. Drafts of ineeting minutes may be revised by either the clerk/recording secretary or City Manager to correct form and clarify content, with changes noted in the copy of minutes forwarded for Council approval. Rule 6— Seating & Voting Order The Mayor shall establish the seating order. The voting order will rotate with the Mayor voting last. (City manager will look into the availability of funds and the possibility of a blind voting method this being installed year.) Rule 7 — Community Comment Community comment shall be allowed for citizens to provide items of information to the Council that are not on the agenda. All requests for City remedy or actions shall be referred to the City Manager for investigation and reporting. Rule 8— Rules of Order The Council shall operate under Mason's Manual of Legislative Procedure, (sections 61-62, 92, 157, 240-246, 250-254, 272-276, 310-316, 575) and Robert's Rule of Order, Revised, 1993. Rule 9— Ordinances & Policy Development Any Council member may request the City Manager to prepare a proposed ordinance. There should be a waiting period of at least two weeks between the initial presentation of the ordinance and the final vote, for public comment and to conduct additional research. Rule 10 — Council Liaisons, Subcommittees and Task Force Assignments The Mayor shall review and select one or more members to serve as liaisons to outside boards, associations, or joint powers organizations. The Mayor shall make all appointments to Council subcommittees or task forces except as specified by law or ordinance. Selections may be rejected by the full Council within 30 days of appointment. Rule 11 — Allocation of Office Space The Mayor shall be responsible for the allocation of office space for the Mayor and Council members to use. 2