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� . :. OPERATING POLICY # 36 DATE:11100 POLICY TITLE: Sponsorships, Sponsorship Signage and Sponsorship Areas PURPOSE: It is financially advantageous for the City to obtain sponsorships for the operation of events, activities and facilities. In order to insure that the process of obtaining sponsorships is fair and open to all sponsors and is appropriate to the operation of the event or facility, the staff will follow established arocedures. DESCRIPTION: The following are the prescribed procedures for obtaining and recognizing sponsorships: 1. Solicitation and acceptance of sponsorships will be done in writing with all conditions, fees and benefits specifically listed in the agreements. 2. When sponsorship proposals exceed $5,000.00, multiple companies in the same market segment will be solicited, e.g., if approaching Coca Cola other soft drink companies will also be solicited. Any sponsor benefits such as passes, admissions, t-shirts, etc. shall not exceed 114 the specific identified value of the contract. 3. The City Manager must approve all sponsorships and those over $5,000.00 will be approved by the City Council. 4. All conditions of sponsorship agreements must meet city ordinances and codes. 5. Sponsorships from alcohol, tobacco, firearms or gambling companies will not be solicited or accepted. 6. The cost of supplying sponsor recognitions/advertisement must be included in the agreement price. 7. All agreements shall not be longer than flve years unless authorized by the City Council. 8. Only those facilities and programs will be considered for sponsorships that do not intrude upon the general public. Outdoor signage will be allowed as long as the signage is interior within the park or park facility i.e.: signage on ball field fencing, signage on the golf course, signage inside the gymnastics center etc. The City Council may exclude certain facilities or programs. 9. Sponsor compensation may include: signage, printed name and logo, title name on an event, free passes, recognition event, product sample distribution (with approved insurance certificate), test site for product (with approved insurance certificate). 10.At no time will a sponsor be allowed to use the name of the City of Roseville or any of its programs, services or facilities as endorsement for the company or product or service without explicit approval of the City Council. 11. Co-Sponsor agreements may be entered into with Facilitating Organizations for profit sharing as long as these procedures are adhered to in securing and recognizing sponsors and that the moneys obtained are used for the program or facility for which the sponsorship was obtained.