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A GUIDE TO INSURANCE COVERAGE IN CITY CONTRACTING Insurance Waiver Process It is possible to receive a waiver for certain kinds of insurance if the Ciiy Risk Management Office considers a waiver to be appropriate. To request a waiver, please send an E-mail or memo to Rik Management (Gary Levin or Ellen Velasco- Thompson) that identifies: �, The name of the contracior Z, The scope of Services for the contract 3. If there are any contractor employees (this does not include owners) 4. Which specific insurance coverage(s) you want waived 5. any further clarifying information you believe Rj�k Management needs in order to determine if a waiver is appropriate Riik Management will review the materials and possibly contact you for further information. If they approve the waiver, they will send you a Risk Management Waiver Form with X's indicated for the areas they are waiving. The language next to the X is the language that should be typed into the contract itself under the' appropriate paragraph for that type of insurance. When you submit your contract to Contract Management, you will need to attach a copy of the Riik Management Waiver Form. The following are possible situations where a waiver may be appropriate: • An individual who is a contractor may receive a Workers Compensation insurance waiver, as there are no employees that need Workers Compensation insurance. • A partnership that is a contractor may receive a Workers Compensation insurance waiver, as there are no employees that need Workers Compensation insurance. • An individual who is a contractor may receive an Auto Liability insurance waiver, as the individual will not be using any vehicle while working on the contract. • An individual who is a contractor may receive an Auto Liability insurance waiver if the individual's personal auto insurance coverage sufficiently addresses the risk. You will need to get either a) a copy of the personal insurance deok page that identifies specific coverage levels and the name(s) of the insured or b) a letter from the insurance agent that states the contractor has an endorsement for auto insurance coverage when the auto is used for business purposes. A Copy of the insurance card is not acceptable. • A professional firm that would typically require Professional Liability insurance may receive a waiver if the work being done for the specific contract is not 'professional" work. An example would be an engineering firm that is contracted with to Cou11t car usage on a specific bridge. Prepared by Lee Larson in CO�JU�IOf1 WI�1 RISk Management-revised fJ3/98