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A GUIDETO INSURANCE COVERAGE IN CITYCONTRACTING Insurance Certificates Even though contracts state that insurance coverage is required, it is important to verify the insurance through the ceRficate. The department contract manager must obtain CettifiCet�s or waivers for all insurance cited in the contract at the time of contred onset and throughout the contract period. The department contract manager and the Contract Management Office in Purchasing must retain copies of these certificates or waivers. Attached is a copy Of the preferred City insurance certificate with the important areas highlighted. Please send it to your contractor if needed. Upon receiving the insurance certificate from your contractor, you must check it to make sure it is acceptable. The certificate standards are as follows: Check the form itself • Must be Acord or City insurance form, except an Assigned Riik Program certificate from the State of Minnesota is also acceptable for Workers Compensation. In addition, a Risk Management-approved letter from a governmental body disclosing their Self-insured status is also acceptable. • A representatrve from the insurance company must sign the form. A Copy of the form is acceptable. • If there is a slot for additional insured for the General Liability and Auto Liabiliiy sections, thii must be checked. If there is a space for the additional insured, this must be the City of Minneapolis. • The contractor name on the certificate must match the contractor name on the contract. • If there is a box for Additional Insured, this should be checked. If checked and the Additional Insured name is provided, this should be the City of Minneapolis. The form is acceptable if no such box is on the form. For Workers Compensation, the Ciiy w0uld typically not be liited as Additional Insured. Check the Coverage • The dates of coverage for all required insurance must at least cover the contract starting date up through the current date (ii backdated) or the contract starting date (ii future-dated) • Read any special notes added to the certificate to determine if problematic or if they limit the SCOpe of the insurance. • All coverage levels should meet or exceed those required by the contract, with the following exceptions: G e n e ra I Liability • A blank General Aggregate is acceptable if Each Occurrence is filled in with an amount that meets or exceeds the requirement. • A blank Each Occurrence is acceptable if General Aggregate is filled in with an amount that meets or exceeds the requirement. • If Products-Completed Operations Aggregate, Personal and Advertising Injury or Fire Damage is blank or below the requirement, Risk Management will need to send an E-mail to approve the variation from the requirement. Contact Risk Management if this occurs. • If Medical is blank or below the requirement, this is acceptable. • Business Owners Liability can substitute for Commercial General Liabiliiy if the General Aggregate level meets the requirement. Auto • Bodily Injury Each Person or Bodily Injury per accident with coverdge as per requirement is acceptable. Workers Compensation • If the State of Minnesota Assigned Riik form is being used, 'no coverage for Part B' is acceptable. Prepared by Lee Larson in conjunction with Rii Management-revised �8