2002_0506_packet - Laserfiche WebLink

Home

Department Approval Item Description: Background Request for Council Action Manager Approval •' ; i Date: 5/6/02 Item Number: vlll. c. Agenda Section Consent Approving Contract for Compensation Study The City of Roseville currently has in place a job evaluation and compensation system that was reviewed and updated in 1997. The City has approximately 80 position descriptions of which approximately 65 classifications are subject to the State of NIN Pay Equity Compliance requirements. However, throughout the last five years there have been several changes in position classifications, new position additions and compensation schedule adjustments. In addition, the City Council heard this spring about pay rates for volunteer, paid-on-call firefighters and several Council Members encouraged us to do an independent study of their pay. There is also a need to have the entire job evaluation and compensation system reviewed by an outside professional expert. The City approved a budget of $9,000 in 2001 to conduct a compensation study in 2002. Therefore in early March legal notice was posted and requests for proposal were sent out. The City of Roseville solicited these proposals for professional services for the development and implementation of a job evaluation and compensation system that meets Federal and State Compensation Standards as well as being competitive in today's marketplace. Evaluation of Proposals The City received five proposals widely ranging in services e�tended and the costs of services ranging from $15,500 to $47,483. Upon review of each proposal by a committee consisting of a representative of each city unit, it was determined that three of the vendors should provide a presentation to the committee. On Friday 4/19/02 the RFP compensation review committee got together and listened to the final presentations of the three finalists for the bid. These finalists in the bidding process were Ma�cimus, Riley, Dettmann & Kelsey, and Employers Association. While Maximus provided the committee with many options to stay within the financial limits of $9,000 for the project their options seemed to delete service as well. They proceeded to review the cost of each phase of the project and allow for that phase to be eliminated from the scope of their service. It seemed to boil down to just a review of what the City did on it's own for the sum of $9,000. Finally, the representative from Maximus called me on Monday 4/22/02 to let me know that the other option would be to only buy a license to use the Maacimus proprietary evaluation system and that would cost about $10,000 but there would be no service provided with that other than some training on the system. Another vendor that presented was Rod Kelsey from Riley, Dettmann & Kelsey who comes very highly recommended within the other municipalities in the metro area. While Rod was informative and knowledgeable about City compensation Structures his services were also limited by the $9,000 allotted budget. Rod indicated in his presentation that he would a11ow the City to use his questionnaire and job description format, but the City would do a11 of the work Rod would then review the information and use their evaluation methodology to provide rankings and grades. He would also help with internal equity compliance but not e�ternal (Nlarket).