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Date: 05/06/02 Item: VL A. Employee/City Council Communication Mission Statement: The Roseville City Council believes there must be an open line of communication for employees to talk to and exchange information with Councilmembers consistent with the City's organizational structure which provides that the City Manager has the responsibility for preparing and recommending a city budget, directing day-to-day operations, hiring and firing personnel, and serving as the Council's chief policy advisor. Roseville's organizational structure specifies that the City Council controls and directs city operations through the City Manager. Within this organizational framework, however, Roseville city employees are free to speak with Roseville City Councilmembers about city issues so long as they do not violate any State law or lawful order (such as laws or orders relating to data practices, grand jury testimony or lawfiil orders relating to an official investigation). Both the employee and Councilmember will make every effort possible to keep the City Manager informed of the conversation and the information transferred. Councilmembers may communicate with and secure information from any city employee about city business within the same legal constraints. The City Manager need not be informed of the request prior to the employee providing the information but should be informed concurrently or shortly after the information is provided to the requesting Councilmember. The City Manager in his or her discretion may determine if the information should be distributed to other Councilmembers. Employees with workplace concerns and grievances which cannot be resolved informally should in the first instance bring the matter to the attention of the appropriate supervisor and the matter will be handled through the normal chain of command and established grievance procedures of the City. Where the alleged offender is an immediate supervisor of the employee, the employee may contact the supervisor's supervisor or Department Head/City Manager or, in the alternative, the City's Human Relations Department or City Attomey's office. When employees wish to complain about the City Manager they may bring that complaint to the Mayor or any Councilmember.