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REQUEST FOR COUNCIL ACTION Date: 08/19/02 Item: WS IL C. Budget Department ApprovaL Manager Appro�ed: See Also: Regular MeetingvI. D C Item Description: Adopting the 2003 Preliminary Tax Levy and Budget Introduction State Statute requires that all cities in excess of 2,500 in population, adopt a preliminary tax levy and budget by September 15�' for the upcoming fiscal year. The preliminary levy is certified to the County, whom in turn uses the information to prepare truth-in-taxation notices which are mailed to individual property owners. The City will set the fmal 2003 levy and budget in December. Once the preliminary levy is adopted it can be lowered, but not increased. In preparation for adopting a preliminary tax levy and budget, Staff submitted a proposed budget for Council review earlier this year. In addition, several budget information meetings were held in an effort to provide the information necessary for the Council to make an informed decision on the tax levy and budget. During these information meetings, comments and suggestions made by individual Council Members were noted. As such, the following changes have been made or noted and are reflected in the revised preliminary budget: ❑ An appropriation of $4,000 for the Roseville Ambassador Foundation has been included in the City Council Program Budget. A corresponding reduction in monies set aside for contingency purposes was made to balance the additional appropriation. ❑ The total appropriation for local phone service has remained the same. The 2003 Proposed Budget contains an appropriation of $250,000 in the Equipment Replacement Fund to replace our aging communication systems. This will allow changes to our local phone service strategy that should provide a reduction in overall communications costs. Participation in the State's phone bank system remains a viable option, however, Staff would like an opportunity to bring forth a report in early fall (prior to adopting the final Budget in December), to present several options. ❑ Funding originally earmarked for a new Administrative Sergeant position in the Police Department remains in the proposed budget. However, the hiring of this position is contingent on Council approval. In the event the position is not added, it is recommended that the funds remain in the budget for contingency purposes. ❑ The Contingency budget would stand at $165,000, or 0.5% of the total budget. These monies are set aside for any unforeseen circumstances.