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Section 7: Officers. The officers of the Executive Committee consist of Chair, Vice Chair, Secretary, and Treasurer. Officers are selected by vote of the Executive Committee and serve one year terms from the first day of March through the last day of February. Section 8: Quorum of the Executive Committee. A quorum of five Executive Committee members must be present and voting at a given meeting in order for the Executive Committee to conduct business. Executive Committee member(s) may attend meetings by telephone or other technological means so as to facilitate real -time participation and response from afar. Article VI: Meetings Section 1: Annual Meeting. The Executive Committee will convene an Annual Meeting of voting members annually in February to elect members to or fill appointments on the Executive Committee, and to conduct other business of the organization. Section 2: Meeting Accessibility and Location. Annual and Executive Committee meetings are open to the public. The Executive Committee may vote to close part or all of a particular meeting to discuss personnel issues or pending litigation. The Annual Meeting will be held within the geographic borders of the City of St. Paul. All meetings, except online meetings, will be held within the geographic borders of St. Paul, unless there is a compelling organizational interest to hold it elsewhere (for example, a joint meeting with another similar body from Minneapolis). Section 3: Governance Rules and Procedure. All meetings of St. Paul E- Democracy will be governed by a structure and set of procedures determined by the Executive Committee and made clear to those attending. Section 4: Regular Meetings of the Executive Committee. The Executive Committee will hold a regular meeting at least once every two months and hold special meetings as necessary. Section 5: Annual and Executive Committee Meeting Schedules and Notice. The Executive Committee will establish a schedule of in- person or online meetings for each year within one month of the Annual Meeting. Members and the general public will be notified of the time, date, and location of such a meeting at least five days in advance using an easily accessible, online calendar. If the time, date, or location of any regular meeting changes, the membership will be informed by email of the change as quickly as possible. Online meetings, unless exempted by Article VI, Section 2 (closed meetings) must be conducted in such a manner that the discussion and meeting actions are made accessible to participants in real time. Section 6: Online Meetings. Section 6a: Synchronous Meetings. In a synchronous online meeting (participants present online at the same time, e.g., a chat session), votes are taken during the meeting in real time, however at least a majority of members of the committee or task force must acknowledge their participation in the meeting to establish and maintain a quorum. Section 6b: Asynchronous Meetings. In an asynchronous meeting (participants not present online at the same time, e.g., web forum), voting must remain open for at least 24 hours after a motion is made and seconded. For a quorum to be established and maintained, at least a majority of members of the committee or task force must cast a vote for, against, or abstain on any action item. Article VII: Nondiscrimination Clause Section 1: Nondiscrimination. No activity of St. Paul E- Democracy shall discriminate on account of the race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation, familial status, age, political orientation, or partisan affiliation of any person. Roseville Issues Forum Project: Tim Erickson, 651 246 -5045 or tim e- democracy.org_ Page 13 6 June 2006