2010-02-04_Minutes - Laserfiche WebLink

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GRASS LAKE WATER MANAGEMENT ORGANIZATION FEBRUARY 4, 2010 BWSR has posted a list of projects approved for funding in 2010. The GLWMO is listed as funded at the full amount requested. He indicated that he would follow- up with BWSR to determine if there are any long term reporting and /or maintenance costs that need to be considered. He suggested that we should schedule a workshop for the Board to discuss the implications of this opportunity before we make a final decision to accept (or not) this possible funding. Eckman pointed out that Roseville was providing some of the funding for this project, but GLWMO would be the responsible fiscal agent. Chair Ferrington indicated that no action was necessary on this item at this time. B 2 Pervious Pavement Monitoring Chair Ferrington asked Maloney to update the board on the status of the Pervious Pavement Monitoring. Maloney described the project and explained that he is working with University of Minnesota (Heinz Stephan graduate students) and the Minnesota Dept of Health to start using the monitoring wells. Maloney indicated that he would be prepared at the next regular business meeting to report on what the plan is for monitoring. Maloney made an open invite to anyone that wants to use the data. Eckman asked who will be storing the data. Peterson indicated that the RCD has had the data. There was some discussion on getting it posted to the website. Peterson indicated that the RCD will be working on making the data more accessible. B 3 Annual Report /Audit Requirements for 2009 Chair Ferrington discussed the form and indicated so the what is required by BWSR for annual reporting. Peterson noted that the annual report is due by April 30, 2009. Peterson asked how audits are conducted. Bloom indicated that the GLWMO audit is completed as a part of the annual city audit. The board discussed audit costs and moved on to discuss the transition to RCD for providing administrative support. B Development of 2011 Draft Budget (Timing how to plan) The Board discussed the timing for the preparation of the 2011 budget. Both Maloney and Bloom indicated that the Cities would need to have a firm budget nwm, ber from the Board by May 1, 2010 for the City budget process. Chair Ferrington suggestaat,2011 budget be discussed at a workshop before the April meeting. B 5 RCD Cost Share Report (2008 2009) (10 min) Ryan Johnson, RCD, summarized the information provided in the packet. Johnson indicated that there are 2 shoreline projects and 3 rain garden projects to be constructed in GLWMO in 2010. Chair Ferrington asked about timing for projects under design, and indicated the importance of understanding the funding needs for the cost share program for the 2011 budget process. Johnson indicated that additional money may be needed due to an increase in interest and described the added cost of an expanded outreach/ education program. B 6 Financial Report The Board expressed concern about the format of the report and a desire to that the format be revised to be more in keeping with the format that Ramsey- Washington had provided last year. Chair Ii-ington thought that this format could be discussed at a workshop before the April meeting. B 7 Water Resources Minnegram Manzara requested that we consider providing this communication as a website link vs. a paper copy. The Board expressed support for starting to provide these newsletters as links in the future 2 r f