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Planning Commission Meeting Minutes – Wednesday, January 06, 2010 Page 2 Mr. Brokke reviewed community meetings held to-date, with the next meeting 46 scheduled at the Fairview Community Center on February 2, 2010 at 6:30 p.m., 47 and encouraged public attendance and participation. 48 Mr. Brokke reviewed other avenues being undertaken by the 28-member 49 Community Advisory Team that began its work in September of 2009 and would 50 continue through mid-2010 with a recommendation to the City Council. Mr. Brokke 51 noted distribution of questionnaires and briefly summarized comments received 52 to-date; use of “meetings in a box” to engage residents at meetings already 53 scheduled by other groups and organizations within the community, including 54 affiliated meetings; and sector listening sessions, and community workshops. 55 Mr. Brokke advised that more detailed information was available on the City’s 56 website (www.ci.roseville.mn.us) and encouraged everyone’s attendance at public 57 meetings or to provide their comments to him directly by phone at 651/792-7101. 58 5. Public Hearings 59 Chair Doherty reviewed the purpose and process for public hearings before the Planning 60 Commission. 61 a. Planning File 09-032 62 Request by Clearwire, LLC for approval of a 125-foot telecommunication 63 tower facility in Acorn Park, 286 County Road C, as a CONDITIONAL USE 64 Chair Doherty opened the Public Hearing for Planning File 09-032 at 6:57 p.m. 65 Associate Planner Bryan Lloyd reviewed staff’s analysis of the request by 66 Clearwire, LLC for approval of a 125-foot telecommunication tower facility in 67 Acorn Park, 286 County Road C, as a CONDITIONAL USE. 68 Mr. Lloyd noted that this request had originally come before the Commission in 69 October 2009, but the timing of the request was such that the question of the 70 exact height and location of the facility had not been fully resolved between the 71 various City Departments prior to the public hearing; and that the request had 72 been tabled at that time to resolve those outstanding issues. Mr. Lloyd advised 73 that, while the initial installation would include only Clearwire, the tower would be 74 designed to accommodate a height extension and the ground facilities are such 75 that additional equipment can be installed with minimal impact to the aesthetics 76 and use of the park; such future expansion, however, is not currently proposed 77 and may only be considered through a renewed conditional use approval process. 78 Mr. Lloyd noted that the Park and Recreation Commission had recently met and, 79 in light of their Master Plan efforts and potentially needing to plan a park around 80 the tower rather than having a more comprehensive park plan available for Acorn 81 Park, did support the current tower proposal at this time. 82 Staff recommended approval of the CONDITIONAL USE request, based on the 83 comments and findings, and subject to the conditions detailed in the staff report 84 dated January 06, 2010. 85 Discussion among Commissioners and staff included the current proposal 86 compared to the original proposal by Clearwire for a single-user tower, based on 87 City Code and the City’s goal of maximizing the number of providers on the fewest 88 towers; increasing service needs and requests from other service providers in 89 “dead” zones; lack of other appropriate properties in this area that could 90 accommodate a tower and meet setback and zoning ordinance requirements; and 91 location of ground equipment adjacent to and impacting residential properties. 92 Further discussion included the original proposal of Clearwire for a tower that 93 would also accommodate lights at the hockey rink but not accommodate 94 additional height for multiple users; fencing not required initially to avoid a larger 95 footprint and impact to the park, but willingness of the applicant to install shrubs in 96