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HRA Meeting Minutes – Tuesday, April 20, 2010 Page 5 Motion: Member Masche moved, seconded by Member Elkins to authorize staff to negotiate an option agreement with the Roseville School District 623 administrative staff for the Old Owasso School site; and if successful, staff will return to the May HRA meeting for approval. Ayes: 5 Nays: 0 Abstentions: 1 (Majerus) Motion carried. Member Majerus left the meeting at this time, approximately 7:00 p.m. 10.Information Reports & Other Business (Verbal Reports by Staff and Board Members): a.Changing Board Terms to Coincide with other City Commission Appointments Ms. Kelsey advised that the City’s Administration Department had requested that the HRA consider their board terms consistent with those of the City’s Advisory Commissions to facilitate City Council interviews and subsequent appointments. Ms. Kelsey advised that this would require initial term adjustments when first implemented to coincide with the March 31 term expirations, and would need to be in accordance with state statute related to the HRA, with members not able to serve longer than a five (5) year term. Ms. Kelsey advised that Member Elkins’ term, expiring this year, would end up being 4-1/2 years, with other terms shortened by six (6) months; with the only term coinciding with elected office would be that of the Council representative. Staff was directed, by consensus, to proceed with review and rewrite of by-laws for the HRA to bring forward to a future HRA meeting for review and recommendation to the City Council. b.Living Smarter Marketing Campaign Ms. Kelsey advised that staff was currently preparing an RFP from two marketing consultants for the “Why Roseville” campaign; anticipating further discussion at the May 2010 HRA meeting and staff recommendation for hiring of an individual. Discussion included staff’s rationale for only seeking RFP’s from such a limited number of consultants; with staff noting that only two (2) firms had identified as working with local government in other communities on such marketing, due to the smaller scope of the project and hourly billing rates; and transparency in the bidding process versus the time and cost for a broader scope. Member Pust, from a City Council perspective, noted the need for the transparent bidding process for professional services using public monies; with Mr. Trudgeon advising that staff would attempt to seek additional interested consultants. c.First Look Program Ms. Kelsey briefly alerted members of this program, intended for communities or other developers to have the first opportunity for foreclosed properties, with a more formal presentation anticipated at the May 2010 HRA meeting. 11. Adjournment. The meeting was adjourned at approximately 7:10 p.m. Next Regular Meeting: Mary 18, 2010, City Council Chambers at 6:00 p.m.