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Special City Council Work Plan Meeting 1 Monday,January 31, 2011 Page 12 Further discussion ensued regarding unintended consequences for and the need to provide protection to tenants who bring concerns forward and eviction clauses built into lease agreements; fire code inspections only addressing common areas, not individual units; and limitations on the City in getting involved in issues be- tween tenants and landlords; and current cooperative work between the City's Po- lice Department and HRA in addressing some problems. g. Administration- City Manager Bill Malinen City Manager Bill Malinen briefly reviewed the Administration Department's "Must Do's" and "Ought To Do's" for 2011, as selected form the City's 2010- 2014 Strategic Plan. Mr. Malinen elaborated on those items provided in staff's written discussion outline. Mr. Malinen noted the shared services currently done by Roseville, more than most communities in Ramsey County according to a recent Chamber of Com- merce study; and his personal high priority to improve the City's record manage- ment system to get public documents on line to allow citizens access, even while recognizing the resource-intensive nature of scanning and identifying the docu- ments during that process. Discussion among Councilmembers and staff included staff's rationale in processing planning files in their entirety versus incrementally; information shar- ing through cable television as well as through social media means; and estimated personnel costs globally at approximately 75%of overall costs. Councilmember McGehee encouraged individual Councilmembers to view the City of St. Louis Park website structure and how it reflected ongoing community involvement and outreach. Councilmember Pust encouraged staff and individual Councilmembers to consid- er, prior to the next meeting, how their presentations would have differed as they considered those aging demographics over the next fourteen (14) years as identi- fied in the video viewed tonight, with more seniors than kids anticipated in the na- ture, which already seemed realistic in Roseville. Councilmember Pust ques- tioned if that made any difference in how various departments and the City Coun- cil did business; and how the community should be planning for the future. Mayor Roe concurred. Mayor Roe reviewed the homework assignments between now and next weeks' meeting: 1) Individual Councilmembers are tasked with submitting their "Must Do's" and "Ought To Do's" to City Manager Malinen by Wednesday, February 2, 2011 end of day, or in a similar format to those submitted by Department Heads to- night.