2010-07-22_Minutes - Laserfiche WebLink

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of the Board; potential dates and times for a special meeting; Chair Ferrington requesting that Mr. Petersen be available for this special meeting; and determining if a quorum was available. Member Westerberg noted his potential lack of availability for the entire month of August. The consensus of members was to schedule a Special Meeting of the GLWMO for Thursday, August 26, 2010 at 5:00 p.m. to be held at the Ramsey County Public Works building on Highway 96 in Arden Hills (1425 Paul Kirkwold Drive south entrance). This building also can provide facilities for a potential conference call with Member Westerberg if he was out of town and not personally available. The special meeting would also allow for Member interaction prior to dissemination of the final RFP. It was noted that the purpose of the meeting was for approval of the final form of the RFP and to set a date /time for distribution to interested companies. MOTION Member Eckman moved, Member Manzara seconded approval of a working subcommittee of two (2) to integrate comments received to -date into final format to be finalized by August 15, 2010, for an RFP for the Third Generation Water Management Plan. Ayes: 5 Nays: 0 Motion carried. RFP Subcommittee Further discussion ensued on the make -up of the subcommittee, with Member Manzara volunteering to work with Chair Ferrington in person, by phone, or via e -mail prior to the special meeting to prepare a final draft of the RFP for consideration by the full GLWMO Board. Additional discussion included the proposed distribution process; past practice of one of the member cities having the administrative role of distribution, but not required as long as a specific reference /contact person, yet to be determined, was provided on the RFP; recommendation of the BWSR that the RFP emanate from, and responding proposals be mailed to, the official GLWMO address through the City of Roseville; and possible reference contacts for questions on content to Chair Ferrington, Mr. Petersen, Mr. Schwartz, or Mr. Maloney (to be determined). Mr. Maloney suggested another good topic for discussion was who should be designated for audit and financial recording purposes, with Roseville City Hall currently serving as the Board's legal address, in accordance with the JPA; but that the WMO also seeking technical advise from either city, with it being onerous for one city to administer even though the financial agent has always been through the city of Roseville. Mr. Maloney advised that nothing would prohibit the GLWMO from having a different address, but for simplification purposes, perhaps leaving at the city of Roseville would be prudent. Further discussion included whether the Chair's contact information should be on the RFP; whether the result of the Third Generation Plan would be to evaluate the implications of dissolving the organization and incorporate into a watershed district; status of similar metropolitan water management plans on -line and those either currently past due or pending 13