2010-07-22_Minutes - Laserfiche WebLink

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Ayes: 5 Nays: 0 Motion carried. New Invoice F Sheila Stowell Recording Secretary Services Invoice #GLWMO 05 -27 -10 Member Manzara moved, Member VonDeLinde seconded approval of payment to Sheila Stowell, Recording Secretary, for $176.85 for services at the May 27, 2010 Special Meeting. The invoice was prepaid through the City of Roseville as fiscal agent, and noted as an approved standard operating practice in the Treasurer's Report as presented. Ayes: 5 Nays: 0 Motion carried. "Third Generation Water Management Plan" RFP Progress Report Chair Ferrington addressed the current Board history of meeting quarterly, with additional meetings held more regularly over the past twelve (12) months due to various items before the Board. Chair Ferrington noted the Board's action at the last meeting, authorizing him to move forward with a draft Request for Proposals (RFP) for the Water Management Plan; with copies of that draft RFP provided to Mr. Petersen and staff of the Cities of Shoreview and Roseville. Chair Ferrington advised that he also held a phone conversation with Melissa Lewis of the BWSR to establish actual timing for submission of the revised plan. Based on discussion that their office perform preliminary review of the RFP, Chair Ferrington also provided a copy of the draft RFP to Ms. Lewis. Chair Ferrington advised that he had received written and verbal comments from Mr. Maloney and verbal comments from Mr. Schwartz; verbal and written comments from Mr. Petersen; and written comments from Ms. Lewis; and further advised that in his attempt to integrate those various comments, had found some suggestions at odds with each other. Chair Ferrington noted that his intent was that the RFP not exceed three (3) pages based on the Board's previous RFP provided by Mr. Maloney as a starting model. Chair Ferrington sought direction from the Board on how detailed or vague the Board's specific objectives should be in the RFP; and proposed that a subcommittee of two (2) Board members, inclusive of himself, be formed to meet several times prior to the middle of August to determine the RFP's final form; and also asked that the Board then consider authorizing the Chair to disseminate the final RFP to prospective engineering companies who would be likely to bid on the Plan. Chair Ferrington advised that the alternative would be to form a subcommittee of two (2) to bring the RFP near final language, and then hold a Special GLWMO meeting in late August or early September for review by the full Board and finalization for dissemination to businesses for their consideration. Discussion included timing for both alternatives with the Chair anticipating revised format of the draft by August 15 time for the other party's review; feasibility of scheduling a special meeting 12