2010-08-26_Minutes - Laserfiche WebLink

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Engineering; Advanced Engineering and Environmental Services, Inc.; CH2M Hill; S.E.H.; and WSB. Ayes: 5 Nays: 0 Motion carried. Member Eckman moved that the RFP as amended and approved by the GLWMO Board at tonight's meeting be sent to the selected list of ten (10) firms and notice provided on the website. After a brief discussion, and due to the lack of a second, Member Eckman withdrew the motion. Chair Ferrington sought input from Members on the role of City staff liaisons in the RFP process. Discussion ensued as to the role of City staff liaisons and any potential conflicts of interest in the selection process. Mr. Maloney advised that there was no apparent conflict of interest; however, he clarified that this was a Board decision and it was up to them to determine how staff liaisons might provide input in the selection process. Mr. Maloney noted that it was the GLWMO Board's responsibility to select and hire the firm to prepare their Plan, with the City's involvement more important in the development of an implementation plan. Mr. Maloney expressed his confidence in the ability of any of the 10 firms listed in providing a Plan; but noted that the Board's selection criteria could serve to define the latitude in how the City and firm worked cooperatively in the information stages Member Manzara opined that she would like to have each City's staff liaison review the proposals and provide their personal assessment of the proposals based on their areas of expertise above and beyond that of individual board members, not as voting members but as supplemental advisors to the Board's selection process. Member Eckman opined that if a large number of proposals are received she would like to have the Board whittle down the number of proposals to no more than three (3) and that representatives of the companies be interviewed. She suggested including the respective Public Works Directors in the interviews to allow for their feedback and asking questions from their perspectives and expertise. For the record and speaking on behalf of the City of Shoreview, Mr. Maloney, expressed preference to share his observations about the proposals, but not be part of any vote or fiduciary decisions, in order to clearly separate the City and GLWMO entities. Mr. Maloney noted the close relationship between the Cities of Shoreview and Roseville, and the GLWMO, while recognizing their individual separations based on state law. Mr. Maloney noted that, while the relationship was congenial and constructive between all parties, it was important to be mindful that the Public Works Directors represented their respective cities and wore different hats. Mr. Maloney expressed interest in the Board's willingness to entertain the comments of he and Mr. 9