2010-10-28_Minutes - Laserfiche WebLink

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Member Manzara concurred, provided everyone's schedules could be accommodated Chair Ferrington suggested a special public meeting dedicated exclusively for the purpose of interviewing a principal representative from EOR, to be scheduled in November. Mr. Schwartz advised that the City of Roseville could find a room to accommodate the interviews. Chair Ferrington advised that the process for submitting questions to EOR needed refinement, based on Open Meeting Laws, but that individual members could submit their individual questions /comments, without discussion among themselves outside a public meeting; and advised that the unedited questions be communicated to the principals of EOR to avoid sharing of questions or comments among Board members. Discussion ensued regarding a special meeting of the GLWMO to interview the firm of EOR, scheduled for Wednesday, November 10, 2010 at 5:30 p.m., and tentatively scheduled at the Roseville City Hall, depending on room availability. Mr. Maloney advised that he would be unavailable for a special meeting in November; however, he offered to prepare and submit his questions prior to the proposed special meeting. Chair Ferrington advised that he would advise EOR that they were selected as the Board's consensus choice, and invite them to interview with the full Board to confirm or ask additional questions. Chair Ferrington noted that, if after the interview, it was determined they were no longer the first choice that would be communicated to EOR. Members Von De Linde and Eckman concurred that EOR be alerted that they were the top ranked firm and of the Board's commitment to them continuing on in our selection process. Schedule Board meeting(s) for November and /or December With the concurrence of Chair Ferrington, Mr. Petersen suggested that individual members submit their questions /comments to him by e -mail by Monday, November 1, 2010; and he would forward the entire list back to Board members collated by topic. Members suggested that Chair Ferrington advise the other firms that the Board was in the process of making a final decision, but that it was not yet final. Mr. Petersen suggested a single -topic meeting for the interview meeting; with a December meeting scheduled to facilitate year -end business items needing the Board's attention and /or action. Chair Ferrington noted items needing attention before year -end included consideration of renewal of the contract with Ramsey County Conservation District for administrative services; any outstanding invoices coming before the Board; and the Treasurer's Report. 8