2010-11-30_Minutes - Laserfiche WebLink

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New Business Update on Negotiations with EOR for development of Third Generation Ten Year Watershed Management Plan Chair Ferrington advised that at approximately 6:50 p.m., Ms. Correll, EOR Partner, would join the Board and submit a signed letter from Mr. Olivier indicating that EOR is prepared to execute an agreement based on the revised proposal. Chair Ferrington reviewed his meeting with EOR on November 15, 2010, to negotiate contract terms, and advised that EOR had expressed their eagerness to work with the GLWMO Board. During Consultant Services Agreement negotiations with the firm, EOR indicated that an additional stakeholder meeting would be an additional $2,000 over their original proposal. The addition was previously discussed among Board members and EOR representatives. Chair Ferrington was authorized by the Board to negotiate the additional meeting. Chair Ferrington advised that several other items came up during negotiations, including the City of Roseville's request to have standards for storm water management consistent across the city where Capitol Region Watershed District, Rice Creek Watershed District, and the GLWMO have jurisdiction. EOR indicated that this would require additional time and effort on their part, and estimated approximately fifteen (15) additional hours. Chair Ferrington noted another request was the suggestion of Member Manzara for a clearer plan to address citizen education. Chair Ferrington noted that the total for those two additional components would be an additional $2,500, which was beyond his authority from the Board to negotiate. Chair Ferrington suggested that the Board discuss these two additional items to decide if they should be included. If included, they would increase EOR's compensation from $59,796 to $64,296. Chair Ferrington noted that this was a firm price on the part of EOR and that they would entertain no additional negotiation on that compensation rate. He also clarified that there would be no additional hidden expenses in executing the plan unless the Board requested additional services over and above those addressed in the draft Agreement. Chair Ferrington noted that revisions had been highlighted in the meeting packet of the draft Agreement for Board consideration. Member Von De Linde spoke in support of the importance of the public education component even with an additional cost. Mr. Schwartz referenced Task 2.3 in the EOR proposal as it related to previous discussions about consistency among other watershed districts. Mr. Schwartz questioned if EOR had included some of that in their original proposal; and sought clarification from Chair Ferrington of discussions specific to this topic during negotiations. Chair Ferrington advised that FOR justified the additional expense and hours based on their need to review rules of Capitol Region and Rice Creek Watershed Districts; as well as anticipated additional discussions with staff at the Cities of Roseville and Shoreview to determine the consistency level. Chair Ferrington referenced the "deliverables" in Task 2.3 2