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Roseville Human Rights Commission June 14, 2011 Minutes Page 4 of 7 Commissioner Grefenberg said there is a Future Agenda topic on the agenda in which commissioners could suggest topics. Chair Singleton asked how the Council sets their agenda, and City Manager Malinen explained that Councilmembers suggest topics at their meetings or contact him if they have items. He makes the decision about putting on the agenda based on timing of the request or depending on when information is available about a topic. Commissioner Brisbois said this motion is helpful for new commissioners to know how things are done. She had not received an orientation so did not know to do things. Commissioner McKenzie asked why commissioners did not have the training session that they agreed to. Commissioner Grefenberg suggested amending the motion by adding the sentence "Individual commissioners have the right and responsibility to raise agenda items for future commission meetings." He further recommended adding the next motion "Commission agenda will be distributed to HRC commissioners and published in the exact format presented to staff," to be part of the same motion. Motion prevailed 4/1 with Commissioner McKenzie voting against it. Motion of the committee: Commission minutes shall specifically list commissioners present and commissioners absent at the meeting. Youth Commissioners' attendance shall be listed separately from commission members and the minutes shall reflect youth commissioners present and youth commissioners absent. Commissioner McKenzie asked why Youth Commissioners should be separated; otherwise, this implies a difference while all should be treated equally. Commissioner Grefenberg said that Youth Commissioners cannot vote, but he felt it was more important to list whether present or absent. Chair Singleton asked the Youth Commissioners whether they felt listing their names separately made them feel separate. All three Youth Commissioners indicated they did not feel excluded. Motion prevailed 4/1 with Commissioner McKenzie voting against it. Motion of the committee: The following items are for clarification and to develop a common terminology. The Commission should adopt the following terms for use in the minutes and agendas. 1. The Human Rights Commission has no subcommittees, only committees. The agenda and minutes should so reflect. 2. The name of the Internal Affairs Committee shall be changed to Executive and Operations Committee. 3. The Program Planners Committee is a misnomer; it is the Program Planning Committee.