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Roseville Human Rights Commission June 14, 2011 Minutes Page 5 of 7 Commissioner McKenzie asked for more information about the Internal Affairs Committee including why changing the name and how long the committee will be in place. Chair Singleton said the new name reflects their purpose while Internal Affairs implies investigating themselves. The Executive and Operations Committee will review bylaws and operating rules and procedures. He recommends that it be a standing committee. Commissioner Grefenberg distributed three additional motions, but said the committee would address them at a future meeting. He suggested changing the name to Operations Committee and recommended they consider ideas at a future meeting. Motion of the committee: The Visions of Success Committee and Data Geeks Committee shall be eliminated. Commissioner McKenzie asked why the committee was recommending eliminating two committees, and had they consider what the two committees had done. Chair Singleton said it was because they created the committees at the training with Richard Fursman and the names did not reflect their purpose. City Manager Malinen suggested rather than eliminating they be renamed. Chair Singleton said the Visions of Success Committee was charged with adopting a formal agenda format, establish standing rules, develop opportunities for community to interact, establish a transition for chair and vice -chair and develop an orientation process. He said he thought these were operations committee tasks. The Commission agreed to revisit the motion to rename the committees. Motion of the committee: All committees are open to the participation of any Human Rights Commissioner. Attendance at the Human Rights Commission Meetings is mandatory. In the event a Commissioner has two consecutive or three unexcused absences from the Human Rights Commission meetings in one calendar year, the Human Rights Commission will submit to the Roseville City Council a recommendation to formally address the attendance issue with the Commissioner. An excused absence shall be defined as illness, family emergency, or other reason deemed acceptable to the chair of the Commission. Commissioner McKenzie reminded others that at times the work of a commission does not take place at meetings, and if a commissioner follows through but does not make every meeting they are still contributing. Motion prevailed unanimously. Motion of the committee (as changed in the motion earlier in the meeting): In order to promote the strategic plan of the Commission, the Chairperson or designee of the Chairperson shall have the authority to make decisions implementing the approved strategic plan if a meeting of the full Commission is not possible.