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ARDEN HILLS CITY COUNCIL — August 8, 2011 5 6. PUBLIC HEARINGS None. 7. NEW BUSINESS A. Cruisin' for St. Jude Fundraising Event — Flaherty's Arden Bowl Deputy Clerk Rebecca Brazys stated Tom Flaherty contacted the City in February regarding a fundraising event to be held in the parking lot of Flaherty's Arden Bowl. This event would include a motorcycle ride, music, 3.2 beer sales, and charitable gambling. The City Attorney was contacted and he responded to the City with several concerns. The Deputy Clerk then forwarded a copy of the City Attorney correspondence to Mr. Flaherty on March 3 outlining the City's concerns with the event. The planning for this event proceeded and the City was not made aware of this until mid -July when Mr. Flaherty attempted to obtain a Temporary 3.2 Beer On -Sale Only License for the event. Because the event includes live music, the City Attorney recommended Mr. Flaherty apply for an Outdoor Concert License. City Code requires Council approval for the issuance of this license. Even though Flaherty's liquor license applies to the building, Al Erickson of the Minnesota Department of Public Safety — Alcohol and Gambling Enforcement, has indicated that the Temporary 3.2 Beer On -Sale Only License is a City license and it is the City's discretion whether or not to approve it. Mr. Flaherty has submitted an application and a written request for Council permission to allow outdoor 3.2 beer sales. Terry Dehkes, event coordinator, contacted the Minnesota Gambling Control Board regarding the drawing, raffle, and silent auction planned for this event. The Gambling Control Board advised him that the drawing and raffle could not proceed because Mr. Dehkes does not have non - profit status. Commercial Building Inspector Dave Scherbel has approved the proposed layout for this event. No permits are required for the tents to be used and the stage height is less than 30" so it is considered a platform and does not require a permit. Since the seating will be folding chairs with no bleachers there is no permit required for seating. City Planner Meagan Beekman has reviewed the Outdoor Concert License application and raised no issues that require City Council action. Councilmember Holden asked how the event was expected to work once people registered. Mr. Terry Dehkes, event organizer, stated all the riders would need to register at Flaherty's. Once registered, they would proceed to Stillwater, Taylor's Falls, North Branch, Forest Lake, and return to Flaherty's around 5:00 for food and music. They will be stopping at a bar in each location and staying for a short time before proceeding to the next location. The entire route is about 120 miles. Once they are done and return to Flaherty's they are expected to remain for a longer period of time to enjoy the music and food and the silent auction. Mayor Grant asked what the layout of the parking lot would be for the event. Mr. Tom Flaherty, representing Flaherty's Arden Bowl, outlined the parking lot layout including where the bikes would be parked, the stage would be set up, and the vending area would be. Councilmember Holden clarified there was an expected 250 participants in the event but only chairs for 100 people.