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ARDEN HILLS CITY COUNCIL — August 8, 2011 7 7.A. Cruisin' for St. Jude Fundraising Event — Flaherty's Arden Bowl (continued) Mr. Flaherty stated it would not hold all of the bikes if everyone showed up. It has a separate entrance /exit and it is located closer to Pot O'Gold. Councilmember Holden suggested the Council postpone further discussions so that Mr. Flaherty and Mr. Dehkes could address the concerns of the Council and provide a more appropriate layout for the event. Mayor Grant asked Deputy Eastham if a police presence would be recommended. Deputy Eastham, Ramsey County Sheriff Department, stated she would recommend a police presence on site and the layout of the event could be altered slightly in order to provide emergency vehicle access and parking for the motorcycles. MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to Suspend the Rules to Modify the Agenda and Bring Item 7A Back for Additional Discussion and Consideration After Item 7B is Discussed. The motion carried unanimously (5 -0). B. State of the City Event Community Development Director Jill Hutmacher stated the State of the City event has been scheduled for Wednesday, September 14, 2011, at North Heights Lutheran Church. The event will be held from 7:30 a.m. to 9:30 a.m. A task matrix has been created to track preparations for the event and Staff is on schedule. Marketing activities are focused on the business community. Save - the -date post cards have been mailed to local businesses. Announcements have been posted on the City website, the Bulletin, and the City calendar. The next newsletter will have an announcement of the event as well. An advertisement will be posted in the Shoreview Arden Hills Bulletin closer to the event. At the July 27, 2011, Economic Development Commission meeting, Commissioners suggested that presentation topics of interest to the business community include the Vikings Stadium, upcoming road improvement projects, the B -2 District Implementation Plan, and an overview of City management and the 2012 budget. In the past, Councilmembers have given the presentations at State of the City. Staff has assisted with the preparation of the presentations. Presentations are tentatively scheduled to begin at 8:00 a.m., allowing approximately 10 minutes for each presentation plus time for questions. She asked the Council for additional input regarding the task matrix, the presentation topics, and the Council assignments for presentations and the role of EMCEE. Mayor Grant stated the topics had already been published on cards that had been sent to area businesses. He asked if those businesses interested would send an RSVP to the City. Community Development Director Hutmacher stated the cards were designed to promote the event and give people an idea of the topics that may be discussed but also left enough room for topics to be added or changed.