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Cleanup Day Agreement <br />Together staff from Arden Hills and Shoreview have drafted an agreement that details the <br />existing arrangement regarding the community cleanup day events. Shoreview will continue to <br />plan and manage the event, prepare the event flier, market within their own community, provide <br />staff for the day of the event, provide equipment and materials on the day of the event, collect <br />participant fees, and return Arden Hills’ portion of the fees to the City. <br />Arden Hills will continue to market the event to our residents and provide 2-4 maintenance <br />workers and a front loader on the day of the event, along with a sanitary satellite. <br />Shoreview will continue to bill Arden Hills for a proportion of the event. The Shoreview invoice <br />will include the cost of having Allied Waste collect materials at the event and staff time, with the <br />exception of maintenance workers which are provided in-kind. <br />One item that would be different from past years is how the proportion of cost is shared between <br />Arden Hills and Shoreview. Historically the proportion has been split based on the total resident <br />populations, and thus the potential for participants to attend. Moving forward Arden Hills’ staff <br />proposed shifting the proportional share of cost by averaging the previous years’ actual split <br />between participating residents. Looking at participation over time it appeared that a larger <br />proportion of Shoreview residents participated in the event compared with Arden Hills’ residents <br />and that dividing cost by actual participation rates would be fairer. Shoreview has agreed to this <br />change. <br />Either party may terminate the agreement at any time provided that notice is given in writing at <br />least 90 days in advance of the next event. <br />The City Attorney, Public Works Director, and Director of Finance and Administrative Services <br />have reviewed the agreement. <br />The Shoreview City Council reviewed and approved the agreement last week. <br />Requested Action <br />Approve the Shoreview/Arden Hills Cleanup Day Agreement. <br />Attachments <br />Attachment A – Shoreview/Arden Hills Cleanup Day Agreement <br />City of Arden Hills <br />City Council Meeting for April 29, 2013 <br />22 <br />Page of <br />