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City of Arden Hills Personnel Policy Effective August 26, 2003 <br /> <br />inappropriate contents. If in doubt about the appropriateness of fo <br />mail, check with the originator for guidance. <br /> <br />When sending an e- <br />to take action. <br /> <br />Do not -mail message that could prove embarrassing or compromising <br />to you, the City, or others. Each employee is responsible for the content of all text, audio, <br />images they transmit. <br /> <br />Avoid potentially contentious exchanges through e-mail. <br /> <br />Confidential and sensitive information such as performance revie <br />corrective actions, attorney-client privileged information, personnel information, private da <br />as outlined in the Minnesota Government Data Practices Act, and h or medical <br />information should not be communicated via e-mail. <br /> <br />Communications which would be inappropriate under other City pol <br />unacceptable if delivered via electronic communication. These communications may include, <br />but are not limited to, harassing or discriminatory comments, breaches of confiden <br />insubordinate statements. <br /> <br />Use your common sense in determining when to use e-mail, in what is said, and to whom. <br />Remember that electronic communication is not private and the Ciy reserves the right to <br />monitor and review all communications originating from or enteri <br /> <br />Security and Virus Protection <br />E-mail and/or internet access may utilize passwords for security; <br />be aware that the reliability of such tools for maintaining confidentiality cannot be <br />guaranteed. Additionally, all passwords must be made known to the City throu <br />Director of Administration, and passwords not known to the City shall not be used. <br /> <br />To prevent computer viruses from being transmitted through the system, employees are not <br />permitted to download or install any software onto their compute <br />computers. When downloading a file or opening an e-mail attachment, users must scan all <br />materials with City provided virus protection software. Additional consideration of policies <br />determining how to handle potentially damaging e-mail or files. <br /> <br />Other Technology Issues <br />Beyond the use of internet and e-mail, there are several other issues to consider when <br />utilizing City-owned technology, including personal computer and network usage. <br /> <br /> <br /> 57 <br />