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City of Arden Hills Personnel Policy Effective August 26, 2003 Copying Software and Programs Most computer software and programs are copyrighted, and it is ilegal to make multiple copies. Employees may only copy and use software in accordance with the agreement. If there is any question about the appropriate use of the softwa should contact the Director of Administration. Only Authorized Software Allowed No external, personal, or downloaded software and/or hardware shall be installed without prior approval by the network administrator. Backing Up/Deleting Files All files stored on the network will be backed up on a regular b Files that are stored on a users hard drive will not be backed up. Management of Files Because the storage capacity of the network is limited, all user outdated files. Users are also responsible minimizing the amount of large files such as graphics contained on the network. Work Product Ownership All information developed on a City computer system or introduce system is the property of the City, regardless of where it was c Likewise, all information developed by a City employee on computers outside of the City in conjunction with his or her employment with the City, is the regardless of where it was created. Network Virus Protection Users shall not change their system configuration or take other steps to defeat virus protection devices or systems. Individual employees are responsible for verifying that disks an received from outside computers are scanned for viruses prior to computers. Please request assistance if you are unsure of how to scan filested storage media for viruses. Access to Data based on access rights configured by the network administrator. These can be changed if needed. Contact the network administrator to request changes to user acc 58