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11-18-13-WS
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11-18-13-WS
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PROGRAMS and SERVICES <br />Finance <br />Thefinancedepartmentplans,organizes,leads,andmonitorstheactivitiesofthetwoprograms:accounting <br />andrevenue management. <br />FinanceGoals <br />Developingandimplementingefficientandeffectivefinancialpolicies,plansandreportingsystemsthat <br />assure the Citys long-term fiscal health. <br />Protecting the Citys assets from unauthorized use. <br />EffectivelyusingtheCitysfinancialinformationtechnologyresourcesinimprovingproductivity, <br />customer service and access to critical information. <br />Providing quality service to all of the divisions customers both external and internal. <br />MajorActivities <br />Fiscalpolicyadviceandguidance.Preparingandimplementingpoliciesandplansforeffectively <br />managingtheCitysfinancialresourcesandpreservingitslong-termfinancialhealth;advisingthe <br />Mayor,Council,CityAdministratorandmanagementstaffonfiscalmatters;coordinatingthe <br />preparationoftheCitysfinancialplanandbudget;andreviewingCouncilagendareportsandother <br />policy documents for fiscal impacts. <br />Departmentleadership.Developanorganizationthateffectivelybuildsandusesthetalentsandskillsof <br />eachteammemberinachievingthedepartmentsmission,visionandobjectives;communicatingthe <br />Citysmission,visionandgoalstoallteammembersandassuringthattheyguideactionsand <br />outcomes;developingdepartmentalandemployeeworkprogramsandmonitoringperformance; <br />coordinatingactivitieswithotherdepartments;maintainingapositiveworkenvironmentandachievinga <br />highlevelofemployeemorale;andrepresentingdepartmentprogramsbeforetheCouncil,public,staff <br />and other public agencies. <br />Departmentadministration.Coordinatingfinancialactivities;preparingandadministeringdepartmental <br />budgets and financial reports;supervisingdepartment personnel;andmaintaining financial records. <br />Accounting <br />TheaccountingprogramcoordinatespreparationoftheCitysbudget,issuesfinancialreports,andadministers <br />the disbursement of City funds in accordance with adopted fiscal policies and internal control procedures. <br />Program Goals <br />Developingandimplementingeffectiveandefficientfinancialplanning,reporting,andaccounting <br />systems that help the operating departments achieve their objectives. <br />Providingexcellent customer service. <br />Protecting the Citys resources from unauthorized use. <br />MajorProgram Activities <br />Financialplanningandreporting.Coordinatingpreparationofthefinancialplanandannualbudget; <br />preparingthecomprehensiveannualfinancialreport(CAFR);coordinatingannualandspecialaudits; <br />preparingannualOfficeoftheStateAuditorReports;issuinginterimfinancialreportsontheCitysfiscal <br />andbudgetarystatus;maintainingon-lineaccessoffinancialinformationtoCitymanagementandother <br />system users. <br />Accountspayable.Maintainingtheorganizationsaccountspayablesystem,processingtheCitys <br />accountspayableandissuingcheckstovendors;filingspecialandannualreportsrequiredby <br />regulatoryandgrantagencies;reviewinginternalcontrolsandadheringtoestablishedpayable <br />procedures; maintaining vendor files; reviewing and auditing selected pay authorizations. <br />Generalaccountingservicesandpolicies.Maintainingthegeneralledgersystemandchartofaccounts; <br />preparingdailycashdepositsandreports;reconcilingmonthlybankstatements;providingaccounting <br />services;establishingaccountingpolicies,systemsandpractices;reviewingselectedfinancial <br />documentsforcompliancewithCitypoliciesandprocedures;maintaininghistoricalrecordsoftheCitys <br />financial performance. <br />4 of 7 <br />
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