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ARDEN HILLS CITY COUNCIL – SEPTEMBER 8, 2014 7 Public Works Director Maurer commented that as with previous PMP’s, the Feasibility Report will include a geotechnical investigation, a topographic survey of the area, an analysis of the existing sewer and water systems, preliminary design of the street and drainage improvement, cost estimate, and proposed assessments. The Feasibility Report will be prepared by John Anderson, Assistant City Engineer. Consultant and subcontractor services for the items which cannot be completed by City staff such as a topographic survey, a geotechnical investigation, and AutoCAD services will be obtained. Public Works Director Maurer reported that as part of the Feasibility Report, a neighborhood informational meeting will be held at City Hall. At that meeting an overview of the potential project, timing, and estimated cost and assessments will be presented. Staff recommended that this project and the Rolling Hills area 2015 PMP follow similar but separate paths through the Feasibility Report phase. If both projects proceed to construction, staff would recommend that the two PMP projects be combined for purposes of bidding and construction to gain the advantages of economy of scale. MOTION: Councilmember Holmes moved and Mayor Grant seconded a motion to adopt Resolution #2014-042 – ordering preparation of the Feasibility Report for the 2015 Pavement Management Program (Grant Road, Noble Road, Fairview Avenue and Lake Lane). The motion carried (4-0). C. Consultant Services for 2015 PMP’s Public Works Director Maurer stated that the previous two items on the agenda were to order Feasibility Reports for the two 2015 PMP areas; the Rolling Hills neighborhood and the Grant Road, Noble Road, and Lake Lane neighborhoods. These two studies will be conducted by City staff with the help of consultants for the services we are unable to perform in-house. Those services include things like a topographic survey, a geotechnical investigation, and AutoCAD drawing of preliminary plan sheets. Public Works Director Maurer requested a proposal from Elfering and Associates, who have provided similar services on the 2011 and 2013 PMP’s, for specific services that the Assistant City Engineer is unable to complete by himself. The proposal for the Rolling Hills area is $74,225.00 and the proposal for Grant Road/Noble Road and Lake Lane is $48,255.00. These are hourly, not-to-exceed, proposals. It is understood that the work by Elfering staff is under the direction of the Assistant City Engineer. Public Works Director Maurer explained that for geotechnical services staff requested proposals for each PMP area from three firms the City has worked with in the past. The firms are Braun Intertech, Element Materials Technology, and Independent Testing Technologies. Element submitted the low quote for both PMP areas; $3,450.00 for the Rolling Hills Area and $2,850.00 for the Grant Road/Noble Road and Lake Lane area. Staff would recommend that Council authorize entering into contracts with Elfering and Associates and Element Materials Technology for services relating to the Feasibility Report preparation for the two 2015 PMP areas. MOTION: Councilmember Holmes moved and Councilmember Holden seconded a motion to authorize entering into contracts with Elfering and Associates and