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L ; . <br /> Memorandum, Proposed Reorganization <br /> Page Four <br /> March 1, 2001 <br /> ■ Rename the Public Works Foreman position to Community Services Foreman. <br /> Without attrition, this adds 1.5 FTE's (full-time equivalents)to the Administrative staff. With <br /> attrition, it adds .5 FTE positions. The additional staff, without attrition, is the Office Support <br /> Specialist and the addition of a half time to the Customer Service Representative II. With <br /> attrition, if either the Public Works or Parks and Recreation Director chose to leave the City, it is <br /> an addition of one-half FTE, which is the upgrade of the (Customer Service Representative II <br /> (former Utility Billing Clerk)to full-time. <br /> Impacts <br /> At this point,the full financial impact to the City is not known. We will have to do a complete <br /> review of the job descriptions for all positions that would be created and/or renamed; and a pay <br /> equity compliance check would need to be done. We need to report to the Department of <br /> Employee Relations (DOER) in 2002 and we need to be in compliance at that time with our pay <br /> equity/comparable worth plan. We would also need to go through the State job match to <br /> determine if any of the position points should be revised, which will have an impact on their <br /> wage scale. Without attrition,the number of employees if 1.5 FTE more. At a support staff <br /> wage level and a .5 FTE increase to the former Utility Billing position, an approximate cost for <br /> these changes is $55,000. <br /> There is a potential for having people currently in positions ending up in a position where they • <br /> would be supervised when they are now currently direct reporting to the City Administrator. <br /> This would add a layer of management, but I don't believe it adds more bureaucracy. I don't <br /> believe that the external customers will be impacted by these changes. In fact, I believe that the <br /> customer service to external customers will be better than it is today. We will be able to give <br /> direct attention to any applicant for a recreation class, building permit, license and take them <br /> completely through that process in a"one stop shop" scenario. <br /> Implementation <br /> I would like to begin implementing this program with the hire of the two (2) Office Support <br /> Specialist positions. One is to replace the Department Secretary position, and the other is an <br /> additional support staff position. Also, I would further carry this implementation out with the <br /> hiring of the Customer Service Representative II position to replace the position formerly held by <br /> Ms. Syfko. Again, this is an upgrade in the position from a part-time to full-time position. This <br /> is one that I think we need now, and would help us transition to the new City Hall, for customer <br /> service purposes. <br /> Over the course of the next three months, I would review the job qualifications, descriptions, pay <br /> scale and comparable worth points for the Administrative Services Director and the Community <br /> Services Director, as well as the renamed positions. I would bring that back to you for your <br /> approval before I would like to begin that hiring process. Those positions would be posted both <br /> internally and externally, and a full hiring process would take place. • <br />