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City of Arden Hills Personnel Policy Effective fcbruary 29.201501 <br />be used for the benefit of the City.All e-mail use should be congruent with the City's overall <br />government policies.The City reserves the right to monitor and/or log all network activity <br />with or without notice,including all web site communications;and,therefore,users should <br />have no expectation of privacy in the use of these resources.Use of the system in violation of <br />this or other City policies is prohibited and may lead to disciplinary action, up to and <br />including termination. <br />The City's e-mail system shall not be used for unacceptable or unrelated purposes,including <br />but not limited to the following: <br />1. To send or receive"chain"or similar type"letters." <br />2. To send and receive music,video,and related media files that have no business <br />purpose. <br />3. To send and receive software without prior authorization of the network <br />administrator. <br />4. To send or receive documents in violation of copyright or other laws. <br />5. To knowingly open mail not directed to you.Except to the extent that the City <br />reserves the right to access and review all electronic uses and records,e-mail <br />messages are confidential. <br />6. To send messages in violation of City security policies. <br />7. To forward electronic messages without a legitimate business purpose,under <br />circumstances likely to lead to embarrassment of the sender or to violate the <br />clearly expressed desire of the sender to restrict additional dissemination. <br />8. To send messages that are false or misleading, inaccurate, abusive, obscene, <br />pornographic,profane,sexually-oriented,threatening,offensive,discriminatory, <br />or illegal, including but not limited to sending messages under an assumed <br />name or with intent to obscure the origin of the message. <br />9. To solicit or proselytize for commercial ventures,religious or political causes, <br />outside organizations other non-job related solicitations. <br />Avoid "carbon copying"individuals who have no direct involvement or "need to know." <br />Likewise,e-mail to all users should only be used on very rare occasions when every person on <br />the system has a direct need to know. <br />Avoid"forwarding" e-mail to a third party unless necessary (see "carbon copying).When <br />forwarding, explain the reason for the forwarding action and edit out any potentially <br />94