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2017 Trail/Watermain Projects – City of Arden Hills February 9, 2017 Page 4 of 7 present information at one City Council meeting and one Parks, Trails, and Recreation Committee (PTRC) meeting during this phase of the project. We will provide the necessary graphics, maps, and presentation materials to be used at the hearing or City Council meeting. WSB will work with City staff to develop and mail the required notices for project meetings and prepare any necessary resolutions for City Council meetings. We understand that the City has sample resolutions from past projects that can be updated for this project. WSB can provide a formatted notice to be sent to property owners, but the City will mail the notices using City stationary. Final Design 1. Final Design Final plans and specifications will be prepared for the project. Specific work included with this task will be the development of the project documents including the updated plans and specifications for bidding. The plans will detail the removals, location and grade of the trail extension, pedestrian connections, restoration, erosion control, and SWPPP documentation. Documentation for the necessary permits will also be prepared along with an engineer’s opinion of probable cost. The plans will be provided to MnDOT for State Aid review and approval as well as Ramsey County for their required review and permitting. We understand that no federal funding will be obtained and therefore the project will not be required to meet Federal design/construction guidelines. Permitting through the Rice Creek Watershed District will be required to complete the project. The proposed alignment and design of the CR E2 trail will trigger a number of the RCWD rules as well, and the necessary scope of work for this task has been included. Plans will also be provided to Bethel University for final review and comment during this phase. 2. Project Meetings/City Council Meetings WSB will continue to hold project meetings with City staff as well as stakeholders as needed during the final design process. Prior to the final acceptance of the design and specifications, we will attend a second City Council meeting. WSB will work with City staff to develop and mail the required notices for project meetings and prepare any necessary resolutions for City Council meetings. We will provide the necessary graphics, maps, and presentation materials to be used at the hearing or City Council meeting. Construction Services 1. Construction Administration Construction Administration will include the preparation of partial and final pay estimates, regular project updates to the City staff and residents, and coordination with City staff regarding project items. Once the project has been awarded, WSB will conduct an open house. The purpose of the open house will be to provide information to the property owners and other stakeholders regarding the project, to obtain input from the public for construction phases and to answer any questions that come out of the process. Traffic control, property access/impacts, and schedule are some of the topics that typically arise during the open house. Prior to the meeting, WSB will send out an informational flyer/open house invitation to address most common questions and concerns, similar to the one provided in the information booklet.