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For classes which are vacant on December 31,2013,but were occupied at some point in 2013,report data that pertained to the most recent incumbent(s)that occupied the class in calendar year 2013. Points. Type the number of points for each job class as determined by your job evaluation system. All entries must be numerical and must be whole numbers. Min Sal and Max Sal. "Salary" includes wages and additional cash compensation, as defined on pages 12 and 13. Carefully review these definitions and also the definition of"compensation"which explains items such as overtime pay which are not to be reported. All wage and salary information may be reported to the nearest whole dollar. All numbers in these columns must represent the same number of hours worked,therefore any part-time salaries must be adjusted to a monthly full-time- equivalent(see#3 on page 3). To do the calculations,the following four questions should be answered for each job class: 1. Is there a salary range established or just a single rate of pay? If there is a salary range established for the class,the minimum per month goes in Min Mo Salary column and the maximum in Max Mo Salary column. If there is only a single rate of pay,the same amount goes in both columns. If actual wages do not fall within the salary range established,then the actual wages,not the range,must be reported. For example, if the salary range is$1500- 2000/month, but an employee in the class actually is receiving pay of$1300/month,you must report 1300 as the minimum monthly salary. The same would be true if an employee's actual salary exceeds the established range. For example,if the salary range is$1500-$2000 per month,but an employee is receiving$2200 per month,you must report$2200 as the maximum salary. The only exception to this would be if the excess payment is based on a longevity plan or a documented performance plan that meets the definition of exceptional service pay. If it qualifies as exceptional service pay, it is accounted for by selecting longevity"or"performance"in Exception Service Pay column and the excess amount is not added to the maximum salary. 2. Are wages based on an hourly rate or an annual rate? For classes with an established hourly rate,the monthly amounts must be figured by taking the hourly rate x 173.3 (number of hours in a month based on full-time). If there is no established hourly wage and only an annual wage,divide the annual wage by the number of months worked. 3. Do the employees in the class work part-time? For part-time employees who work at least an average of 14 hours per week but less than 40 hours per week,you must convert their part-time salaries to monthly full-time equivalents. The pay equity law requires all salaries to be reported as monthly full-time equivalents. The amounts in Min Mo Salary and Max Mo Salary columns for part-time employees will bemore than their actual salaries. It is necessary to adjust all salaries in Min Mo Salary and Max Mo Salary columns to in order to compare all classes based on the same number of hours worked. Pay Equity Implementation Report Instructions—1 1/13 Page 3