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13 T E A M A P P R O A C H & W O R K P L A N PHASE 2 Community Engagement and Site Assessment/Concept Design In HGA’s experience, there are many advantages to combining the community engagement and concept design scope as parallel and fully integrated efforts. Alternating community engagement events with the concept design options allows the community input to inform design at each step in the process. At each design step, progress is shared with city staff, key city leadership committees, and community members for review and comment. Guided by the CSTF at each step, the design begins to manifest the collective input of all stakeholder groups as a true representation of a unique Arden Hills vision. The unique attributes of this project suggest that the most beneficial community engagement plan would meet several goals: 1. Build awareness of the unique project opportunity for a signature civic building intended to serve the growing population of Arden Hills 2. Share knowledge of innovative civic programming (city halls, community centers, unique combinations) through regional/ national examples 3. Invite input through small group, large group, and on-line community facilitation, pose strategic questions to identify desired programs and uses for the new civic site 4. Identify trends and seek consensus in comments, ideas, and preferences being shared in community forums 5. Input = Design: Community engagement process are only successful if the community participants clearly see that their input has become the foundation for proposed uses and design options for the civic site. Recognizing the collective community voice in the development planning is the ultimate validation. The end goal of a community engagement process is to build support and empower ambassadors for the project to the greater community. Victor Pechaty, with support from Ted Redmond, will lead the community engagement and site assessment/concept design process. Community engagement events will alternate with design options that become more specific and refined after each series of stakeholder meetings. Input by all stakeholders at incremental steps in the design process creates a feedback loop between community input and design leading to a consensus- based design solution. A proposed outline for this process is as follows: “C” notation identifies Community items, “D” notation identifies Design items C.1 City Staff interviews & on site observations C.2 Community Open House 1: Visioning Workshop D.1 Design Phase – Complete site assessment and create preliminary design options + cost estimates C.3 Community Open House 2: Preliminary Concept Design Options – Open House Review C.4 City Leadership Committees: Preliminary Concept Design Review and Comment C.5 City Council Update: Preliminary Concept Design Review and Comment C.6 City Staff Review and Comment D.2 Design Phase – Synthesize design options into single consensus direction + cost estimate C.7 Community Open House 3: Concept Design Review C.8 City Leadership Committees: Concept Design Review C.9 City Staff Review and Comment – Concept Design D.3 Design Phase – Revisions/Refinements to Concept Design per stakeholder feedback + cost estimate C.10 City Council Presentation D.4 Design Phase - Final Revisions and Production of Community Engagement and Concept Design Report to be paired with Existing Facility Analysis Throughout the process, HGA will provide comprehensive meeting notes and supporting drawings and diagrams to share with community in publicly accessible media (City of Arden Hills website portal or project specific website. On-line options for providing continuing public feedback is an asset to the community engagement process. HGA will provide Cost Estimating and sustainability planning as part of Phase 1 and Phase 2 services. Cost Estimating HGA’s services include an in-house cost-estimating team. Phase 1 will include cost estimating to reflect maintenance and life- cycle issues identified in the City Hall assessment. Phase 2 will include conceptual cost estimating for concept design. HGA estimating processes are based on cross-referencing multiple data points to achieve estimating accuracy. Sources of estimating data include: 1. National database of construction cost trends and projected construction cost escalation based on broad economic indicators. 2. An HGA database that has tracked construction costs for all HGA projects. This database includes several decades of data across multiple project types and construction markets. 3. HGA estimators share a contractor background. If desired, Cost estimates are reviewed and vetted with local market contractors as peers who are bidding and constructing projects concurrently with this project scope. Sustainability and Climate Action Planning Leading-edge sustainability planning can and should be based on the foundational USGBC LEED or Minnesota B3 platforms. While these platforms remain the cornerstone of sustainability strategy, comprehensive sustainability planning should transcend these metrics. HGA’s approach to sustainability expands into the operational and behavioral aspects of the Well Building Challenge and plans for the future through understanding the sustainability interface of building/site/community Resiliency and Climate Action Planning. The Sustainability Programming effort is focused on establishing clear energy efficiency, resilience, and sustainability goals appropriate for the project. This is a process of reviewing the range of sustainability, energy efficiency, renewable energy, and resilience adaptation strategies and potentials available to the project and prioritizing those goals which are best suited to this project’s specific functions, existing facilities, and site characteristics. The effort will use the Minnesota Sustainable Building Guidelines as a frame work of the dialogue between the design team and the City of Arden Hills. Owner/Team dialogue on sustainability options will be facilitated by the Sustainability Matrix, a working document tracking sustainability options, potential costs, and economic, energy efficiency, and environmental “pay back”. MN Sustainable Building Guidelines – B3 & SB2030 B3 is a set of sustainable design guidelines that emphasize exceeding state energy code energy efficiency requirements, achieving the lowest possible lifetime costs, enhancing the health, well-being and productivity of the building occupants, improving the quality of the natural environment, and considering the long- term operating costs of the building. Projects using the B3 Guidelines automatically apply the Sustainable Building (SB) 2030 Energy Standard which currently requires that energy use is 70 percent below an average building. The goal of the program is to get to net zero energy use in 2030. We have extensive experience in the strategies that need to be used to reach these aggressive energy goals. An integrated multi-disciplinary approach is increasingly important to achieve these goals through the building exterior envelope, and careful incorporation of the mechanical and electrical systems into the design. The SB 2030 energy standard is based on EUI (Energy Use Intensity). Energy use prediction for each Conceptual Energy Modeling option HGA’s design for the new Brooklyn Park Library was designed to meet B3 v2.2 and SB2030, meeting the 60% less energy than that of an average building.