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Table 4-1. Anticipated Public Outreach Activities <br />Public Involvement Plan 5 May 2013 <br />Activity Target <br />Audience/Participant Purpose Anticipated Tools Frequency/Timing Logistics <br />Staff Meetings City of Arden Hills staff <br />Ramsey County staff <br />Ehlers <br />Consultant Team <br />·Confirm <br />methodologies and <br />approach <br />·Review analysis and <br />deliverables <br />·Establish direction <br />regarding next steps <br />·Agenda <br />·Graphics/layouts <br />·Action item list <br />·Meeting summary <br />Up to 12 throughout all <br />three phases of the <br />project <br />Approx. monthly with <br />some exceptions (see <br />Master Project <br />Schedule). <br />Arden Hills City Hall <br />Agency and <br />Stakeholder <br />Meetings <br />Government Agencies <br />(including Ramsey <br />County Board) <br />Business Groups <br />Citizen Groups <br />(those with direct <br />interest in the outcome <br />of the project) <br />·Identify and address <br />any issues early <br />·Facilitate a ”no <br />surprises” review <br />during the AUAR <br />comment period <br />·Collect input and <br />discuss <br />recommendations <br />·Agenda <br />·PowerPoint presentation (if <br />appropriate) <br />·Graphics/layouts <br />·Facilitated discussion <br />·Meeting summary <br />Up to 8 throughout all <br />three phases of the <br />project <br />Arden Hills City Hall or <br />specific agency <br />locations <br />Website <br />Updates <br />General Public, <br />Residents, and <br />Business Owners <br />·Inform the public on <br />project progress <br />·Share plans and <br />graphics <br />·Simple graphics <br />·Concise text highlighting <br />key points <br />October 2013 <br />February 2014 <br />June 2014 <br />Utilizes existing TCAAP <br />page on City website; <br />other web updates may <br />be done by the City at <br />other times <br />Developer <br />interviews <br />Potential developers <br />(one at a time) <br />·Solicit input on <br />scenarios and <br />processes; draft <br />regulations – <br />specific to a <br />developer’s point of <br />view <br />·Agenda/questions <br />·Graphics/layouts <br />·Facilitated discussion <br />·Meeting summary <br />2 series over the course <br />of the project; 1 series <br />early in the Master <br />Planning phase; 1 series <br />in the Regulations & <br />Policies phase <br />Arden Hills City Hall or <br />other location depending <br />on participants <br />Scheduled back-to-back <br />for efficiency