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1. Cover letter and introduction including the name of the firm or individual and the name, telephone <br />numbers and email address of the person(s) authorized to represent the company regarding all <br />matters related to the proposal; <br />2. A description of the consultant’s approach to this project. The consultant should indicate how they <br />envision providing services to the City. <br />3. Experience working with other communities with similar geographic profiles and demographics. <br />4. References from at least three current clients; <br />5. Resumes of key personnel to be performing the planning functions for the City, including education <br />and professional certifications; <br />6. Samples of reports to be submitted to the City which may address one or more of the following: <br />a. Planning Commission report <br />b. Concept plan review <br />c. Responses to inquiries from the public, developers, etc. <br />7. Preferred method for receiving information from the City; <br />8. A fee schedule identifying specific rates for services and meeting attendance including billing <br />schedule and mileage charges. <br /> <br />EVALUATION CRITERIA <br />The City’s consultant evaluation and selection process is based upon “Best Value” for professional <br />services. The following criteria will be used in evaluating the proposals: <br />1. Proposal Content <br />2. Understanding of Project <br />3. Approach & Work Plan <br />4. Qualification and Experience of firm, principle planner and other team members <br />5. Clarity of Proposal <br />6. References <br />7. Costs <br /> <br />The City may also solicit information from any available source concerning any aspect of a proposal, and <br />seek and review any other information deemed pertinent to the evaluation process. The evaluation <br />committee shall not be obligated to accept the lowest priced proposal, but shall make an award in the <br />best interests of the City of Arden Hills. <br /> <br />SELECTION PROCESS <br />The City may request the top three finalists make a presentation of their proposal to the City. If <br />scheduled, the interview will be a question/answer format for the purpose of clarifying the intent of any <br />portions of the proposal and to see samples of previous work products. The City will schedule the times <br />and location for this meeting. If selected, one or more individuals directly responsible for carrying out <br />the contract should be present at the interview. <br /> <br />