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lt EN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA Attachment A Public Notification Process for Planning Land Use Application Policy Purpose It is the City's intent to expand and enhance the dissemination of information to the residents of the City and to encourage involvement by the residents in the planning process. Scope This policy applies to the public notification process for neighborhood, Planning Commission and City Council meetings depending on the type of Planning Land Use Application. Neighborhood Meeting Notification Procedure It is the applicant's responsibility to hold a neighborhood meeting, in accordance with the guidelines described in the following paragraphs. 1. Land Use Application proposals which are located adjacent to or within a residential zoning district shall hold a neighborhood meeting for the following applications: preliminary plat, conditional use permit, planned unit development, rezoning or compressive plan amendments. 2. The Applicant shall work with City staff when scheduling a neighborhood meeting. The applicant shall send out notices at least 10 days prior to the meeting. Meetings shall be scheduled Monday through Thursday evenings and not on an evening preceding a holiday. The applicant shall host the meeting and present the project for questions and answers. 3. The meeting shall be held prior to making Land Use Application with the city. City staff at there may require additional neighborhood meetings at their discretion. 4. Notifications for the neighborhood meeting shall be sent to addresses within 1000 feet of the subject property. Mailing address shall be obtained from the City of Arden Hills via Ramsey County Property Records, but it is the applicants responsibly to ensure all of the applicable addresses receive notification. 5. A representative from the city will be present at the meeting as an observer. 6. The applicant shall make available a complete description of the request, including copies of printed materials and maps, where appropriate. 7. When the meeting notice is mailed to adjacent property owners, a copy of the notification shall also be sent to Planning staff, Planning Commissioners and City Councilmembers. Please contact the staff for current member rosters. 8. Minimum information to be included in the meeting notice: a. Name of applicant or contact person, address, phone number and email. b. Proposed development name. c. Property location description (location map). d. Describe proposed project and application request.