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Understanding and Approach O For linear projects,RCWD currently requires stormwater We will provide specification submittals at 60%and 90% quality and volume control practices for the increase in for city review,prior to submitting the final specifications impervious area only.The current requirement is 0.75 for bidding. Three final paper copies and a PDF digital inches over the newly constructed impervious area.These copy of the plans and specifications will be provided to the standards are subject to change and potential changes to the city for bidding. rules should be considered during design of this project; however,we cannot anticipate what these changes might Task 7: Public Engagement entail and will have to scope our services based on the Bolton&Menk will engage the public and provide a forum current standards.The potential drainage impacts should for valuable project discussion.We will work with city be communicated with RCWD early and often during the staff to hold one public informational meeting during the project to ensure any potential rule changes are considered design process to identify key project issues and concerns during the final permit submittals. Our scope of services from residents and businesses.This information will be assumes the project will result in less than 10,000 square incorporated into the design. Depending on neighborhood feet of new impervious,which will not require design of feedback,it may be necessary to hold more than one public volume control,water quality,and rate control practices.We informational meeting prior to finalizing the plans. Items anticipate the project will result in about 6,000 square feet of like adding curb and gutter where there is no existing curb additional impervious based on the added curb and gutter can be controversial with some residents and it may take throughout the neighborhood. more time to work through their concerns.However,our scope of services will only assume one meeting per the Bolton&Menk will provide plan submittals at 60%and RFR We expect these meetings will be virtual through 90%for city review prior to submitting the final plans Zoom,Microsoft Teams,online videos,or PowerPoints for bidding. with voiceovers.However,we are prepared to hold in- person meetings depending on the evolving guidelines Using past bid information from the City of Arden for COVID-19. Hills and other nearby metro communities—as well as current contractor pricing,overall city knowledge,local Individual resident meetings may be needed during the contractors, and site conditions—we will prepare an design phase to go over specific questions and concerns opinion of probable construction cost. Electronic and hard resident may have,and items the project team will need copies of the opinion of probable cost will be provided to to address in the project design.These meetings are not the city and be used for bidding and assessment purposes. included in our scope of services,but Sarah Lloyd or Nick Amatuccio are prepared to complete these meetings, We will prepare permit applications, secure city signature, as necessary.We anticipate 10 to 20 individual resident and submit to governing agencies including the Minnesota meetings at 1 to 2 hours per meeting depending on if they Department of Health,RCWD,Ramsey County right-of- are in-person or virtual. way,and the MPCA for the NPDES stormwater permit. Permit fees will be paid for by the city. Bolton&Menk will also hold a meeting with the city and the public prior to the start of construction,which An MPCA construction stormwater permit will be will focus on the construction process, schedule,access, submitted based on disturbed area,newly constructed and impacts. It will be critical to have a higher level of impervious surface, and erosion and sediment control communication with residents that live on dead-end blocks plans. It is assumed Bolton&Menk staff will submit to set expectations for access early before the project the permit application on behalf of the city and selected begins. It will also be important to create a phasing plan to contractor prior to the start of construction. provide the best access possible for dead-end blocks. Task 6: Project Man u a l/S p e c i f i c a t i o n s Our communication specialist will provide updates to a Bolton&Menk will work with city staff to prepare project website,either created and managed by our team the project manual and specifications for bidding and or one created by the city.They will also prepare monthly construction purposes. Documents will include newsletters with Nick Amatuccio to send to residents • Standard front-end documents provided by the city and edited by Bolton& during construction.Keeping the public informed of what is Menk for project specifics happening on the project leads to successful communication, • Special provisions and technical specifications for project-specific items which ultimately leads to a successful project. of work 2021 Hazelnut Park/Glenpaul Neighborhood Street and Utility Improvements I City of Arden Hills, Minnesota