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<br /> <br /> <br />Page 2 of 3 <br />and staff training by WSB GIS personnel. The cost for year two (2019) was $12,480 and the cost <br />for year three (2020) was $12,688. The existing contract with WSB is set to expire in April 2021. <br /> <br />Since the contract was approved in 2018, the City’s Public Works Department has significantly <br />increased their usage of GIS services to perform field asset management and data collection. The <br />City currently has 18 ArcGIS licenses with the GIS software company ESRI. The cost of licenses <br />range from $99.00 to $707.00 depending on the type of license. The total cost of the licenses for <br />2020 is $7,208.00 (Attachment A). The costs for GIS software licenses and WSB support is <br />$19,896 annually. <br /> <br />In anticipation of this sunset date of the WSB support contract and rising GIS license costs, staff <br />has been reviewing the city’s GIS needs since last winter. Staff has been looking at options to <br />reduce our reliance on consultants and increase overall accessibility. Staff has been in <br />conversations with ESRI, our GIS software provider, about doing a Cloud-Based GIS program. <br /> <br />A Cloud-Based GIS will provide our organization with numerous benefits including (Attachment <br />B): <br />• Licenses included: <br />o ArcGIS Desktop Advanced <br />o ArcGIS Desktop Standard <br />o ArcGIS Desktop Basic <br />o 50 ArcGIS Online Viewers <br />o 50 ArcGIS Online Creators <br />• ArcGIS Desktop Extensions included: (currently not included in our contract) <br />o ArcGIS 3D Analyst, <br />o ArcGIS Spatial Analyst <br />o ArcGIS Geostatistical Analyst <br />o ArcGIS Publisher <br />o ArcGIS Network Analyst <br />o ArcGIS Schematics <br />o ArcGIS Workflow Manager <br />o ArcGIS Data Reviewer <br />• Substantially reduced administrative and procurement expenses <br />• Complete flexibility to deploy software products when and where needed <br />o Improved field data collection <br />o Improved field asset management <br />• GIS data is stored securely on ESRI servers and is accessible by staff at any time. <br /> <br />Budget Impact <br /> <br />The proposed contract is for a three-year period. The anticipated costs for year one would be higher <br />because the scope of services would include a contract with WSB to assist with data migration, <br />DataLink to ArcGIS Online, one (1) year DataLink Subscription, ArcGIS Online staff training and <br />GIS s upport (hourly) implementation (Attachment C). Staff is budgeting $4,000 or 44 hours for <br />GIS support just in case additional assistance is needed during the onboarding of the new software. <br />The first year of the ESRI Cloud-Based service ($15,000) and WSB support ($14,100) would be