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MVHS Trail Improvements – PW-21-0105 January 11, 2021 Page 2 ǣ̳̳̳ʹͲʹͳ̳Ǥ Task 1: Project Coordination Bolton & Menk will work in close coordination with the City to develop a project schedule and ensure project deadlines are met. Subtask 1.1: Project Management Project management activities include project monitoring, conducting project meetings and providing project updates. This task also includes coordinating Geotechnical Engineering support. Subtask 1.2: City Meetings Bolton & Menk will be available for project update meetings with City staff every two weeks throughout the project. Bolton & Menk will provide status updates on project development and progress. These meetings will be conducted via phone or Microsoft Teams. We will also attend, and participate as needed in, up to two City Council meetings for the purpose of providing project updates. We anticipate we to attend a council meeting to discuss the preferred layout alternative, as well as present the final plans. Subtask 1.3: Regulatory Agency Coordination Bolton & Menk will facilitate an initial project meeting with City Staff, Rice Creek Watershed District (RCWD), and other water resources stakeholders, as needed, during the Alternatives Review phase. This will give the project team an opportunity to describe the project, address potential challenges and opportunities, and frame the proposed solution in the context of RCWD permitting requirements. A second meeting will serve as a pre-permit coordination meeting where the final proposed trail alignment, drainage plan, wetland impacts, and stormwater best management practices (BMP) will be presented to RCWD staff for final feedback. It is anticipated meetings with RCWD will be held virtually. Subtask 1.4: County Coordination Our project team will coordinate with Ramsey County as a part of the project. Our project manager will attend, and facilitate as needed, up to two meetings with Ramsey County. It is expected that these meetings will be conducted via phone or Microsoft Teams. Task 1 Deliverables: Meeting agendas, meeting minutes Task 2: Project Survey This task is intended to gather existing topographic, utility, and site feature information. This task also includes wetland services. Subtask 2.1 Topographic Survey Our team will gather pertinent field information on City infrastructure, right-of-way, private utilities, etc. Underground utility information will be located and illustrated per available as-builts, field markings, and private utility map information facilitated through Gopher State One Call. A base map will be created identifying existing ground and utility features in electronic format. This base map will be utilized as the basis and background for preliminary engineering and final design. A full topographic survey will be completed from back of curb to five feet beyond right-of-way along Lake Valentine Road and from center of the southbound travel lane to five feet beyond right-of-way along Snelling Avenue. Structure reports will be completed for the handful of storm structures in the southwest quadrant of Lake Valentine Road and Snelling Avenue.