03-26-2002 PTRC Agenda - Laserfiche WebLink

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Arden Hills Parks and Recreation Committee Meeting 7 February 26,2002 . OTHER ITEMS FOR DISCUSSION A. Michelle Olson- Town Hall Meeting and `Day in the Park'/City Event Task Force Ms. Olson stated that they are in the preliminary stages of planning. She explained that the biggest item right now is the April 20, 2002 Town Hall meeting. She stated that there would be an Open House in conjunction with the meeting. She stated that the meeting is scheduled from 9:00 a.m. to 12:00 p.m. with Open House activities scheduled until 2:00 p.m. She stated that the activities planned would include face painting, tours of the building and a ribbon cutting ceremony. She asked for volunteers from the PTRC Committee to assist with the activities at the Open House. She asked that they mark off the morning stating that they would provide a schedule of shifts for the activities. She stated that they would have a Parks and Recreation station with a copy of the Comprehensive Plan available for review. She explained that this group would also provide tours of the building. She stated that she would provide information to the Committee, as it becomes available to her. She stated that the next meeting would be held in two weeks. Ms. Olson provided the Committee with an update for the "Day in the Park" event scheduled to take place in June 2002. She stated that they are trying to plan a fun event noting that it would not be at the same level as the 501" Anniversary Celebration. She stated that they are hoping for something just as successful with a good draw from the Community. She stated that they would like this event to become a tradition that would include a parade that would end at Tony Schmidt • Park. She stated that the individual who managed the parade last year is not interested in doing it this year adding that they are in need of a volunteer. She explained that if they were not able to find an individual to assist in the parade that they would not have the parade this year. She stated that they would still plan for the `Day in the Park' section that would include activities, music groups and booths. She stated that it would not be as spread out as the 50t" adding that they would like to include a fireworks event at the end of the evening. She stated that their biggest goal is to find volunteers to assist with the planning of the event and the work schedule for that day. She stated that the parade was the most popular item for the entire day adding that it would be sad if they are not able to have the parade this year. She stated that it takes two or more people to plan the parade adding that she does not have time to manage this part of the event. She stated that she would like to see a couple of individuals sit down with Barb and work that part of the plan. She explained that the Committee is struggling stating that many have left the Committee. She stated that they meet once a month and that they have broken the group into various committees with assigned jobs which alleviates any waste of time in the planning process. She explained that each Committee reports back to the group with an update. She explained that if the parade is not quality that they would not do it adding that the intent is to draw everyone to the park for the rest of the day. She stated that any help would be appreciated. Chair Straumann asked the City to provide a sign up sheet for the activities. Ms. Olson stated that she could bring the sign-in sheets to the March Committee meeting. She stated that the `Day in the Park' event is scheduled for June and that they have time for planning the event. She • stated that she would like to encourage input from the Community and announced that the next Event Task Force meeting is scheduled for March 13, 2002.