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07-24-23-R
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07-24-23-R
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7/24/2023 6:10:07 PM
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190435v1 <br />8 <br />Minnesota Statutes § 144.341 to 144.347. If so, the data may be released only if failure to <br />inform the parent would seriously jeopardize the health of the minor. <br />The Responsible Authority may deny parental access to private data on a juvenile without <br />a request from the juvenile pursuant to Minnesota Statutes §§ 144.291 to 144.298 or any <br />other statute or federal law that allows or requires the Responsible Authority to deny <br />parental access, if such state statute or federal law provides standards which limit the <br />exercise of discretion of the Responsible Authority. <br /> <br />IV. DENIAL OF ACCESS <br /> <br />If the Responsible Authority or designee determines that the requested data is not accessible to <br />the requesting party, the Responsible Authority or designee must inform the requesting party <br />orally at the time of the request or in writing as soon after that as possible. The Responsible <br />Authority or designee must give the specific legal authority, including statutory section, for <br />withholding the data. The Responsible Authority or designee must place an oral denial in writing <br />upon request. This must also include the specific legal authority for the denial. <br /> <br />V. SUMMARY DATA <br />Summary data is statistical records and reports derived from data on individuals but which does <br />not identify an individual by name or any other characteristic that could uniquely identify an <br />individual. Summary data derived from private or confidential data is public. The Responsible <br />Authority or designee will prepare summary data upon request, if the request is in writing and the <br />requesting party pays for the cost of preparation. The Responsible Authority or designee must <br />notify the requesting party about the estimated costs and collect those costs before preparing or <br />supplying the summary data. This should be done within ten (10) days after receiving the request. <br />If the summary data cannot be prepared within ten (10) days, the responsible authority must notify <br />the requester of the anticipated time schedule and the reasons for the delay. <br />Summary data may be prepared by "blacking out" personal identifiers, cutting out portions of the <br />records that contain personal identifiers, programming computers to delete personal identifiers, or <br />other reasonable means. <br />The Responsible Authority may ask an outside agency or person to prepare the summary data if <br />(1) the specific purpose is given in writing, (2) the agency or person agrees not to disclose the <br />private or confidential data, and (3) the Responsible Authority determines that access by this <br />outside agency or person will not compromise the privacy of the private or confidential data. The <br />Responsible Authority may use the form attached as Exhibit 5. <br /> <br />VI. COLLECTION OF DATA ON INDIVIDUALS <br />The collection and storage of information about individuals will be limited to that necessary for the <br />administration and management of programs specifically authorized by the state legislature, city <br />council, or federal government. <br />When an individual is asked to supply private or confidential information about the individual, the <br />City employee requesting the information must give the individual a Tennessen Warning. <br />This warning must contain the following: <br /> The purpose and intended use of the requested data,
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