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1 Task 2.5: Bidding, Contractor Questions, Revisions, & Award We will place the bidding documents on QuestCDN and facilitate an online bid opening for the project. During the time the project is being advertised, Bolton & Menk staff will field bidder questions, make revisions if necessary, and issue necessary addenda prior to the opening of bids. Following the bid opening, we will compile the bids received in a tabulation and abstract and make recommendation to the City regarding the bid award. Additionally, based upon the bids received, we will update the assessment roll per unit prices provided in the lowest responsible bid. Task 3: Construction Phase and Grant Administration Bolton & Menk will assist the city through the construction phase by providing construction administration, staking and observation services. Bolton & Menk will plan and lead the project's pre -construction meeting and review shop drawings as they are submitted by the contractor. We intend to balance quality and cost, by identifying key milestones in the construction process where on -site inspection and observation services would be instrumental in delivering a quality final product. Our scope of services assumes construction will take approximately 8 weeks. A part time inspection is anticipated, focused on response to questions or weekly site visits in response specific coordination items identified by the City or contractor. Our survey crew will stake the proposed court corners one time, following demolition of the existing court. The contractor is assumed to be able to locate and construct all other improvements from these stakes. All other field locating of features are assumed to be the responsibility of the contractor, as disturbances will be restored in -kind and are anticipated to be small in scale. Bolton & Menk will provide a qualified individual to administer both the construction contract and CDBG grant. Duties associated with construction contract administration are anticipated to vary throughout the duration of the project. Our scope assumes bi-weekly construction meetings with the contractor throughout the duration of construction, the preparation of monthly progress payments, and development of change order documents as necessary. Duties associated with administration of the CDBG grant include facilitation of wage compliance and other documentation as necessary to satisfy requirements of the grant, and submittals necessary for the city to collect reimbursement relative to project expenses. Potential Future Services Not Included & Project Assumptions Through development of the project, Bolton & Menk will work with the City to gauge potential future service needs for: 1. Construction phase communications services 2. Construction phase soils and material testing 3. Full time inspection 4. Public coordination / communication / mailings / newsletters / project website