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. Minutes of Regular Council Meeting, February 23, 1987 Page 5 . RCLLG (CONT'D) 1. The Arden Hills representative to the Metropo!itan Council be invited to appear at a Council meeting to discuss the Met Council's role. 2. Council consider attending the April 22nd RCLLG meeting to be held at the Newport Recycling Facility; some PS/W Committee members may also attend. 3. The Island Lake Site approval will be sent to Senate Committee next week. 4. A meeting will be held in Shoreview to discuss the long range plan for Highway 96; suggested Parks Committee should be advised of the meeting date (March 5 at 7:30 p.m.). GASOLINE FOR Mayor Woodburn instructed the Clerk Administrator and POLICE VEHICLES Public Works Supervisor to research the possibility of the Ramsey County police vehicles purchasing gasoline from the Village. He also requested information relative to possible reduction in mileage fees to Ramsey County, due to decreased costs in gaso!ine. EDGEWATER ESTATES The Clerk Administrator advised the Council an Addendum to the Development Agreement for Edgewater Estates had been referred to the Village Attorney for his review and approval. APPROVE LICENSE; Hansen moved, seconded by Sather, that Council approve CONTROL DATA the application for a restaurant license for Control Data Corporation. Motion carried unanimously. (4-0) . REPORT OF CLERK ADMINISTRATOR RES. NO. 87-14; Council was referred to memorandum from Clerk RECORDS RETENTION Administrator (2-20-87), reI Records Retention Schedule. She noted the schedule was obtained from the League of Minnesota Cities, is used by many municipalities and has been approved by the Minnesota Historical Society. Morrison noted that culling the Village files, after adoption of the reso!ution, wou!d be a lengthy process and suggested microfilming be considered after the process is completed. Council discussed the possibility of citizen participation in the culling process; it was determined that staff would more readily recognize documents that should be preserved or destroyed. Also discussed was the retention period for tape recordings on Council meetings. It Was determined that the tape recordings were used primarily by the secretary, for composing Council minutes, and it was not necessary to retain the tapes. Councilman Peck suggested the Attorney review and approve the retention schedule. Moved by Hansen, seconded by Sather, that Council adopt RESOLUTION NO. 87-14, ADOPTING A RECORDS RETENTION SCHEDULE, with the following conditions; 1) Tape recordings of Council meetings be erased after Council approval of the minutes of the meeting, and 2) Review and approval of the retention schedule being received from the Village Attorney. Motion carried . unanimously. (4-0) CLAIMS & PAYROLL Hansen moved, seconded by Peck, that Council approve Claims and Payroll as submitted. Motion carried unanimously. (4-0) ADJOURNMENT Hansen moved, seconded by Peck, that the meeting be adjourned at 9:35 p.m. Motion carried unanimously. (4-0) . Patricia J. Morrison Robert L. Woodburn Clerk Administrator Mayor NOTICE OF MEETINGS The regular Council meeting wi I! be held on March 9, 1987, at 7:30 p.m., at the Village Hall.