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. . Minutes of Regular Council Meeting, February 23, 1987 Page 2 SMOKING POLICY (CONT'D) Clerk Administrator reviewed the background of this issue and advised that the recommendation of the committee members is a strong plan which exceeds the guidelines. She noted there may be other alternatives which could be after the committee chairperson has presented his report. ~ State law discussed John Buckley, Chairperson for the committee, explained the rationale for the smoking policy recommendation; he noted concerns were: 1. Air Pollution, 2) Health of Smokers and Non-Smokers, and 3) Employer Costs due to Loss of Productivity. He also reviewed the options discussed by the committee: 1. Village Hall can remain status quo. 2. Village Hall can become Smoke Free. 3. A Common Smoking Area can be designated, such as the Council Chambers only between 8:00 a.m. and 5:00 p.m., and Office Area designated as Smoke Free. 4. Same as #3, except Council smoking, half non-smoking, Chambers could be ,after 5:00 p.m. designated half Buckley advised the Public Works Garage is presently a smoke free area and will re~in as such. Morrison explained that an air purifier had been placed in the office area for about one week. Employees determined that the system did help air circulation, however, Buckley noted the purifier did not remove the chemical pollutants from . the air. She also advised that there is adequate space in the Council chambers to designate smoking and non-smoking areas, and be within the State law guidelines. Mayor Woodburn advised that the Council chambers had previously been designated half smoking, half non-smoking. Hansen noted that many Cities have adopted the smoke-free policy at their City Offices and Council Chambers. There was discussion regarding alternative policies for smoking/non-smoking designations. Sather moved, seconded by Hansen. that Council adopt a policy to designate the Village Offices and Garage a smoke-free area and furthermore, that the Council Chambers be designated a smoking area between the hours of 8:00 a.m. and 5:00 p.m., and smoke-free area after 5:00 p.m. Peck moved to amend the motion, seconded by Sather, that Council adopt a policy to designate the Village Hall and grounds as a non-smoking area, effective June 1, 1987. and furthermore. that employees be encouraged to attend classes to quit smoking. Amendment to motion failed. . (Peck and Sather voting in favor; Hansen and Woodburn opposed) (2-2) In discussion, Councilmembers noted that the issue at this time is to adopt a policy which will comply with State law; the issue of employees attending classes to quit smoking could be discussed at a later date. Woodburn moved to amend the motion to state that the Council chambers be designated half smoking, half non-smoking area after 5:00 p.m. Motion failed for lack of second. Original motion failed. (Sather and Hansen voting 'in favor; Woodburn and Peck opposed) (2-2) Council noted that the Village Hall should be in compliance with State law and therefore instructed the Clerk Administrator to set-up a temporary policy which would comply with the minimum requirements of the 1aw; until such time as more research can be submitted to Council. . ~