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. . Minutes of Regular Council Meeting, January 26, 1987 Page 3 Clerk Administrator advised to her knowledge the letter did not specify a date for response. . Engineer explained that Arden Hills would have to be notified of any pl~ns for improvement to the road and Council would have the opportunity to approve any requests from the County for cost sharing of improvements to the road. Mayor commented it would be better to anticipate such expenditures and notify the County of Council concerns regarding payment for improvement of County roads. He suggested the matter could be tabled until a letter, as per Councilmember Sather suggested, was sent to the County and a reply received. Sather explained his suggestion was that Council approve the reclassification resolution without the contingency, and send a letter when submitting the resolution asking the County to keep us informed of any future plans for improvements to the road and requesting information on their cost sharing policies. Hicks advised the intent of the motion was to support the reclassification and state Council concern that the Village does not want to pay more toward the improvement of the road because of the reclassification. Sather stated he could support the original motion if the contingency were removed; noted a letter would make the County aware of Council concerns. . Hicks commented if the motion fails he would prefer the matter be tabled until such time as Council receives more information about shared funding; noted Council would not have "bargaining position" if resolution is approved without the contingency. Amendment to motion passed. lHicks, Peck, Hansen and Woodburn voting in favor; Sa~er voting in opposition) (4-1) Original motion as amended passed. (Hicks, Hansen, Peck and Woodburn voting in favor; Sather voting in opposition) (4-1) Report on Status of Glenhill Road Improvement Christoffersen explained the City of Rosevtlle will be holding public hearings within the next two weeks on the Glenhill Road improvement. Roseville plans to award bids for the project approximately April 15th, and they have inquired about Arden Hills intentions regarding the improvement of our portion of the road. Engineer stated Roseville could include the Arden Hill's portion of the road in their design specifications for bidding purposes. Arden Hills could hold public hearings using Roseville's design specifications, however, Council should ~ develop an assessment policy for improvements prior to holding the hearings. Mayor Woodburn asked if Roseville's specifications include the full width of the road or only their portion. Christoffersen advised he was not sure; possibly they included the full width of the road in the bid specifications, with a provision to complete at least their portion or delay construction until a decision is received from Arden Hills. Mayor asked what Roseville's assessment policy is for improvement of this road. Engineer noted that Roseville assesses 25% of improvement costs, and suggested that Council may elect to schedule discussion of an assessment policy within the next few weeks, in order to accomplish the public hearing process prior to Roseville's awarding bids for the project. He noted Council should have a general idea of assessment costs prior to the public hearing and that Arden Hills could use Roseville's feasibility report for reference. After discussion, Council consensus was to place the matter of an assessment policy for improvements on the agenda for the next regular meeting to be held on February 9th. ~