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the respondent find any ambiguity, inconsistency, or omission therein, the respondent shall make a written request for an official interpretation or correction by the due date above. All interpretations, corrections, or additions to this RFP will be made only as an official addendum and it shall be the respondent's responsibility to ensure they have received all addenda before submitting a proposal. Any addendum issued by the City shall become part of the RFP, and must be incorporated in the proposal where applicable. E. INCURRING COSTS The City is not liable for any costs incurred by perspective firms prior to the signing of a contract. Expenses incurred in the preparation of submittals, presentations and other incidental activities related to this solicitation are solely the responsibility of the respondent. F. PROPOSAL FORMAT To be considered, each firm must submit a response to this RFP using the format provided in Section III. No other distribution of proposals is to be made by the respondent. Each proposal must remain valid for at least ninety (90) days from the due date of this RFP. Proposals should be prepared simply and economically providing a straightforward, concise description of the respondent's ability to meet the requirements of the RFP. G. PROPOSAL SUBMISSION Responses to the RFP are due on April 15, 2024 by 4:30 p.m. and shall be submitted in electronic PDF file format. The PDF file can be loaded onto a flash drive and hand delivered or mailed. Emailed copies will also be accepted. Please use Contract Administrator contact information provided in Section B. Proposals submitted must be clearly marked either on the packaging or within the email content: "City of Arden Hills Zoning Regulations Update" along with the consultant's name, primary contact, address and phone number. Hand delivered proposals must be dropped off during normal business hours which are Monday through Friday, 8:00 a.m. to 4:30 p.m. Respondents are responsible for the submission of their proposal. Additional time will not be granted to a single respondent. However, additional time may be granted to all respondents at the discretion of the City. H. SELECTION CRITERIA Responses to this RFP will be evaluated by a selection committee based upon the Respondent's proposal and information provided as outlined in Section III of this document. The committee will review all proposals and make a recommendation to the Mayor and City Council for contract approval.