CCP 09-24-1990 - Laserfiche WebLink

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; Minutes of the Arden Hills Council Worksession, 8-20-90 Page 2 . BOARD (Cont'd) Colll1Cilmember Malone noted the Board of Appeals meets at the site of the application; suggested a subccnmnittee of the Plarming Commission be designated, continue to meet in the field and report back to Commission at the regular meeting. In discussion, Council con=ed that all Plarming Commission members should view development sites prior to consideration of planning applications. The Clerk Administrator and Deputy Clerk agreed it would be more efficient to have the all members of the Planning Connnission serve as the Board of Appeals. Berger and Iago also reconnnended the number of Planning Commission member be reduced to seven (7); it appears members have a tendency to be absent fram meetings with a larger number group. Iago reconnnended a policy manual be adopted by Planning Commission which specifies such items as: all members should view development sites prior to the meeting, only a certain number of excused absences during the year will be allowed, rules of order, etc. Council questioned if the Board of Appeals was aware of the consideration to merge the two bcdies. Councilmerober GrONe and Deputy Clerk Iago stated they have discussed the matter with Board of Appeals members and Planning Connnission members. Council con=ed with staff reconnnendations and directed the Attorney to prepare . the necessary Ordinance amendment, for consideration at the September 10 Regular Council Meeting, to combine the duties of the Board of Appeals and Planning Commission, effective January 1, 1991. It was further agreed that a Policy Manual will be drafted and adopted in January 1991, and recommendation will be made to reduce the number of Planning members to seven (7), with no alternates. Councilmerober GrONe advised she will review attendance records of Plarming members and any letters of interest to serve on the Commission prior to suJ:xnitting her recommendation for appointments. Staff was directed to foIWard information to the Board of Appeals and Planning Commission regarding the proposed change. ABBESSMEN!' Council and staff reviewed the recommendations fram the POLICY Finance Committee relative to the proposed assessment policy prepared by the City Engineer. Councilmerobers and Engineer Maurer discussed several items in the Finance Committee recommendations and concurred on the follONing revisions to the assessment policy: 1. What Portion of the Cost of Bituminous overlay Should Be Assess-=d: Council con=ed the Engineer and Public Works SUpervisor will attempt to mirllinize maintenance overlays and will be responsible for evaluating the need for a routine maintenance overlay project versus delaying the project and prograrmning the roadway for reconstruction. .